Columbus, Georgia

Agenda Item #__3___





Columbus Consolidated Government

Council Meeting



June 15, 2004





Agenda Report #___204____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



_______________________________________________________________________



(A) AMBULANCE SERVICE LICENSE RENEWAL



It is requested that Council authorize payment to Georgia Department of Human

Resources in the total amount of $19,300.00. The fee includes the cost for the

base ambulance service license fee and individual license fees for the City?s

twelve (12) ambulances.



Funds are budgeted in FY05 Budget, Columbus Fire and Emergency Medical

Services, Fire/EMS, Operations, Taxes/Licenses; 0101-410-2100-FOPR -9212.



* * * * * *



(B) EPD PAYMENT TO GEORGIA DEPARTMENT OF NATURAL RESOURCES



It is requested that Council approve payment to Georgia Department of Natural

Resources in the amount of $10,000.00 for fines assessed by EPD for Pine Grove

Landfill. The fine must be settled by June 30, 2004.



Funds are budgeted in FY04 Budget, Public Services, Pine Grove Landfill ?

Contractual Services; 0207-260-3560-PGRO-6319.



* * * * * *



(C) OFFICE SUPPLIES (ANNUAL CONTRACT) - BID NO. 00-0112



It is requested that Council approve the continuation of the office supply

contract with The Overby Company for the estimated annual contract value of

$36,992.20. The office supplies will be purchased on an "as needed" basis.

High usage office supplies include various pens, pencils, note pads, folders

etc. The Overby Company will also provide a 47% discount for special orders,

and a 35% discount for office machines (excluding: copiers, fax machines and

computer equipment).



Council approved the current contract with The Overby Company, on July 10, 2001

(Resolution No. 410-01). The Overby Company submitted a letter on March 24,

2004, with an offer for a three-year renewal of this contract at the same price

structure as the present contract, and a guarantee that there will be no

additional price increases during the next three-year period.

The term of the contract shall be for one year, with an option to renew for two

additional twelve-month periods. The Contract will automatically renew on the

anniversary date of the contract, unless either party gives a 30-day written

notice of cancellation.



Funds are budgeted each fiscal year for this on going expense, Various

Departments, Office Supplies and Operating Materials; 6711 & 6728.



* * * * * *



(D) PLASMA VIDEO MONITORS FOR THE EMERGENCY OPERATIONS CENTER



It is requested that Council approve the purchase and installation of four (4)

50? Plasma video monitors from MCSI Broadcast Solutions in the amount of

$26,896.00.



The Emergency Operations Center (EOC) for the City is undergoing an upgrade to

the existing facility and equipment. The purchase of the video monitors is

part of the equipment upgrade for the Emergency Operations Center. The

monitors will provide the capability to present and project a variety of

information for the Chiefs, elected officials and others in the EOC to

facilitate decision-making and emergency command and control. This information

will include, but not be limited to, current weather radar images, cable news

broadcasts, incident management data and systems information.



This purchase will be reimbursed by the Homeland Security Grant and must be

accomplished before the end of the fiscal year. Therefore, the monitors will

be purchased from MCSI Broadcast Solutions, who also provided and installed

plasma video monitors for Council Chambers, per RFP 02-0035, Resolution

#632-02.



Funds are available in the FY04 Budget, Police-Local Law Enforcement

Grant-Capital Expenditures Over $5,000.00; 0216-400-3360-LLEG-7761.







?ITEM A?



A RESOLUTION

NO.________



A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA DEPARTMENT OF HUMAN

RESOURCES FOR AMBULANCE LICENSE RENEWAL FEES IN THE AMOUNT OF $19,300.



WHEREAS, The fee includes the cost for the base ambulance service

license fee and individual license fees for the City?s twelve (12) ambulances.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Georgia

Department of Human Resources for Ambulance License Renewal Fees in the amount

of $19,300. Funds are budgeted in FY05 Budget, Columbus Fire and Emergency

Medical Services, Fire and EMS Operations ? Taxes/Licenses;

0101-410-2100-FOPR-9212.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2004 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION

NO.________



A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA DEPARTMENT OF NATURAL

RESOURCES IN THE AMOUNT OF $10,000.00.



WHEREAS, The payment is required for EPD fines assessed for Pine Grove

Landfill. The fine must be settled by June 30, 2004.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make payment to Georgia

Department of Natural Resources in the amount of $10,000.00. Funds are

budgeted in FY04 Budget, Public Services, Pine Grove Landfill ? Contractual

Services; 0207-260-3560-PGRO-6319.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE CONTINUATION OF THE OFFICE SUPPLY CONTRACT WITH

THE OVERBY COMPANY TO PURCHASE HIGH USAGE OFFICE SUPPLIES ON AN ?AS NEEDED

BASIS? FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $36, 992.20; THE OVERBY

COMPANY WILL PROVIDE A 47% DISCOUNT FOR SPECIAL ORDER ITEMS, AND A 35% DISCOUNT

FOR OFFICE MACHINES (EXCLUDING: COPIERS, FAX MACHINES, COMPUTER EQUIPMENT).



WHEREAS, Council approved the present contract with The Overby

Company, on July 10, 2001 (Resolution No. 410-01). The Overby Company

submitted a letter on March 24, 2004 with an offer for a three-year renewal of

this contract at the same price structure as the present contract, and a

guarantee that there will be no additional price increases for the next

three-year period, and;



WHEREAS, the term of the contract shall be for one year, with an option to

renew for two additional twelve-month periods. The contract will automatically

renew on the anniversary date of the contract, unless either party gives a

30-day written notice of cancellation.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to continue the Office Supply

contract with The Overby Company to purchase high usage office supplies on an

?as needed basis? for the estimated annual contract value of $36,992.20. The

Overby Company will provide a 47% discount for special order items, and a 35%

discount for office machines (excluding: Copiers, Fax Machines, Computer

Equipment). Funds are budgeted each fiscal year for this on going expense,

Various Departments, Office Supplies and Operating Materials; 6711 & 6728.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM D?



A RESOLUTION

NO.________



A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF FOUR (4) 50?

PLASMA VIDEO MONITORS FROM MCSI BROADCAST SOLUTIONS IN THE AMOUNT OF $26,896.00.



WHEREAS, The Emergency Operations Center (EOC) for the City is

undergoing an upgrade to the existing facility and equipment. The purchase of

the video monitors is part of the equipment upgrade for the Emergency

Operations Center. The monitors will provide the capability to present and

project a variety of information for the Chiefs, elected officials and others

in the EOC to facilitate decision-making and emergency command and control.

This information will include, but not be limited to, current weather radar

images, cable news broadcasts, incident management data and systems

information; and,



WHEREAS, This purchase will be reimbursed by the Homeland Security

Grant and must be accomplished before the end of the fiscal year. Therefore,

the monitors will be purchased from MCSI Broadcast Solutions, who also provided

and installed plasma video monitors for Council Chambers, per RFP 02-0035,

Resolution #632-02.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase four (4) 50? plasma

video monitors from MCSI Broadcast Solutions in the amount of $26,896.00.

Funds are available in the FY04 Budget, Police-Local Law Enforcement

Grant-Capital Expenditures Over $5,000.00; 0216-400-3360-LLEG-7761.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2004 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor









DATE: June 15, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids







June 18, 2004

1. Community Planning Consulting Services ? RFP No. 04-0022

Scope of RFP

Columbus Consolidated Government is soliciting proposals for consulting

services for community planning for Columbus/Muscogee County. The selected

firm will provide consulting services, which provide direction for community

planning strategies for the County and the updating of the Comprehensive Plan.

Examples of the planning strategies are land use, historic preservation and

neighborhood conservation, transportation infrastructure, and pedestrian

movement and access.





2. Paratransit Scheduling System ? RFP No. 04-0023

Scope of RFP

Provide a paratransit scheduling system to Metra Transit System. The

paratransit scheduling system must contribute to the improvement of passenger

transport and duty planning with innovative and technologies and services. It

must improve the quality of transit services, increase productivity and create

a better and more efficient business.