Columbus, Georgia

Agenda Item # 4





Columbus Consolidated Government

Council Meeting



October 11, 2005



Agenda Report # 52





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) CHANGE ORDER NO. 6 FOR CONSTRUCTION OF THREE LEISURE POOLS ? BID NO. 02-0022



It is requested that Council authorize the execution of Change Order No. 6 for

additional construction services with DE/TE Builders, Inc., in the negotiated

amount of $13,926.67. Per Resolution No. 709-02, dated December 17, 2002,

Council authorized the execution of the contract with DE/TE Builders for the

construction of the leisure pools at Rigdon Park, Shirley B. Winston and

Psalmond Road.



The local health department conducted an inspection of the City's three leisure

pools prior to the commencement of the City's recent swim season and submitted

to the Owner several maintenance deficiencies that needed correcting before the

City could open them for public use. One of the items noted consisted of a

crack within a portion of the concrete walk area around the perimeter of each

pool. The crack left a rough edge at the surface of the walk area and the

Health Department inspectors were concerned that it may be abrasive to

swimmer's bare feet. An emergency directive for repairs was issued by the City

Manager in order to have the pools permitted and opened in a timely manner for

the swim season.



The Engineering Department, knowing that the repairs would be difficult and

expensive due to the location of the crack, requested the pool contractor,

De-Te Builders, to submit a cost proposal to the City for performing the

necessary repairs. Furthermore the department was unable to determine

conclusively whether the origin of the crack was due to an inferior design

detail by the architect, inferior construction methods by the contractor, or

normal concrete expansion- contraction occurrences. Therefore, the City Manager

directed that all parties pay an equal portion of the repair cost. The total

cost of the repairs was $20,890.00. The contractor has performed the work and

has submitted the balance of the cost in the amount of $13,926.67 to the City

for payment. This remainder is to be equally shared by the Owner and the

Architect. The city will recoup the Architect's portion, in the amount of

$6,963.33, by short-paying the architect for this contract.



Description Cost

Original contract amount 4,722,000.00

Original contract amount, including change orders 1 - 5 5,517,802.95

Change Order No. 6 $ 13,926.67

Total contract amount including previous change orders and Change Order 6

$5,531,729.62





Funds are budgeted in FY06 Budget, 1999 SPLOST Olympic Pools ? General

Construction ?Rigdon Park, Shirley Winston, Psalmond Road and Double Churches

Renovation; 0540-695-2128-TXOP-7661-50250-20010, 50251-20010, 50252-20010 and

50254-20010.



* * * * * * * *



(B) EMERGENCY REPAIR OF SCALES AT PINE GROVE LANDFILL



It is requested that Council approve payment to Scale Systems (Columbus, GA) in

the amount of $17,447.04 for the emergency repair of the scales at Pine Grove

Landfill.



On August 16, 2005, the main office building at Pine Grove Landfill was struck

by lightning. Subsequently, all computers, printers, radios, surveillance

cameras and anything else plugged-in for electrical power was damaged beyond

repair. Additionally, the scales received major damage from the lightening.

As the scales are vital to the daily operation of the landfills, the City

Manager approved the emergency repair. The local vendor, Scale Systems, was

chosen to perform the repair due the added mileage cost of hiring the only

known out of town vendor.



Funds are available in the FY06 Budget, Integrated Waste Management Fund ?

Public Services ? Pine Grove Landfill ? Miscellaneous Equipment Maintenance;

0207-260-3560-PGRO-6519.

?ITEM A?



A RESOLUTION



NO._______



A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 6 DE/TE

BUILDERS, IN THE NEGOTIATED AMOUNT OF $13,926.67, FOR THE LEISURE POOLS

CONSTRUCTION PROJECT.



WHEREAS, per Resolution No. 709-02, dated December 17, 2002, Council

authorized the execution of the contract with DE/TE Builders for the

construction of the leisure pools at Rigdon Park, Shirley B. Winston and

Psalmond Road; and,



WHEREAS, change order No. 6 consists of additional construction

services to repair cracks in each pool deck. The total cost of the repairs was

$20,890.00. The contractor has performed the work and has submitted the balance

of the cost in the amount of $13,926.67 to the City for payment. This remainder

is to be equally shared by the Owner and the Architect. The city will recoup

the Architect?s portion, in the amount of $6,963.33, by short-paying the

architect for this contract.



NOW, THEREFORE THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute Change Order No.

6 for additional construction services with DE/TE Builders, Inc., in the

negotiated amount of $13,926.67. Funds are budgeted in FY06 Budget, 1999

SPLOST Olympic Pools ? General Construction ?Rigdon Park, Shirley Winston,

Psalmond Road and Double Churches Renovation;

0540-695-2128-TXOP-7661-50250-20010, 50251-20010, 50252-20010 and 50254-20010.



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_____ day of ________________, 2005 and adopted at said meeting by

the affirmative vote of _____ members of said Council.



Council Allen voting ______.

Council Anthony voting ______.

Council Davis voting ______.

Council Henderson voting ______.

Council Hunter voting ______.

Council McDaniel voting ______.

Council Turner Pugh voting ______.

Council Rodgers voting ______.

Council Suber voting ______.

Council Woodson voting ______.



_____________________________ __________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO._______



A RESOLUTION AUTHORIZING PAYMENT TO SCALE SYSTEMS (COLUMBUS, GA) IN THE

AMOUNT OF $17,447.04 FOR THE EMERGENCY REPAIR OF THE SCALES AT PINE GROVE

LANDFILL.



WHEREAS, on August 16, 2005, the main office building at Pine Grove

Landfill was struck by lightning. Subsequently, all computers, printers,

radios, surveillance cameras and anything else plugged-in for electrical power

was damaged beyond repair. Additionally, the scales received major damage from

the lightening. As the scales are vital to the daily operation of the

landfills, the City Manager approved the emergency repair.



NOW, THEREFORE THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make payment to Scale

Systems (Columbus, GA) in the amount of $17,447.04 for the emergency repair of

the scales at Pine Grove Landfill. Funds are available in the FY06 Budget,

Integrated Waste Management Fund ? Public Services ? Pine Grove Landfill ?

Miscellaneous Equipment Maintenance; 0207-260-3560-PGRO-6519.





Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_____ day of ______________, 2005 and adopted at said meeting by the

affirmative vote of ____ members of said Council.



Council Allen voting ______.

Council Anthony voting ______.

Council Davis voting ______.

Council Henderson voting ______.

Council Hunter voting ______.

Council McDaniel voting _____.

Council Turner Pugh voting ______.

Council Rodgers voting ______.

Council Suber voting ______.

Council Woodson voting ______.





_____________________________ ___________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor