Columbus, Georgia

Agenda Item #___2___





Columbus Consolidated Government

Council Meeting



July 6, 2004





Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) PAYMENT TO GEORGIA POWER COMPANY



It is requested that Council authorize payment to Georgia Power Company in the

amount of $11,913.39 for charges to repair lights on the North Riverwalk.

These lights were damaged by unknown persons during the months of August and

September, 2003.



Funds are budgeted in FY05 Budget, Miscellaneous, Non-Categorical, Street

Lighting Energy; 0101-590-3000-NCAT-6744.



* * * * * *



(B) PURCHASE OF FURNITURE FOR FOX SENIOR CENTER & FLUELLEN RECREATION CENTER



It is requested that Council approve the purchase of various office furniture

via Georgia State Contract, SWC S-020728, from Overby Company in the amount of

$12,826.00.



The furniture will be used by the Fox Senior Center and the Fluellen Recreation

Center of the Parks and Recreation Department. The furniture to be purchased

includes various types of tables and chairs as well as bookshelves, filing

cabinets and other miscellaneous pieces.



Funds are budgeted in the following FY05 Budget, Special Projects, Capital

Projects, Furniture, Parks and Recreations Renovations;

0508-660-1000-CPGF-7731-22182010.



* * * * * *

(C) OIL & ANTIFREEZE RECYCLING SERVICES (ANNUAL CONTRACT) - BID NO. 04-0073 ?

RE-BID



It is requested that Council approve the contract from R&H Waste Oil, Inc., for

the removal and recycling of used oil and antifreeze from Public Services Fleet

Maintenance at the following two locations: 1011 Cusseta Road and 3950

Schatulga Road, at the rate of $0.30 per gallon. The Contractor will pay the

gallon rate to the City, and this revenue will be deposited into the Government

Wide Revenue Account.



The contract term shall be for one year, with the option to renew for two

additional twelve-month periods, contingent upon the mutual agreement of the

City and Contractor.



Forty bid packages were mailed; two bids were received on June 2, 2004. This

bid has been advertised, opened and reviewed. The bidders were:



DESCRIPTION/VENDORS R & H Waste Oil

(Sylacuga, AL) Textpar Energy, LLC

Bainbridge, GA

MATERIAL

Used Oil

Vendor Will Pay 0.30 PER GAL 0.30 PER GAL

Service Interval 2 WEEKS AS NEEDED

Antifreeze

Vendor Will Pay NC NC

Service Interval 2 WEEKS AS NEEDED

Vendor?s Response Time After

Notification of Accidental Overflow: 2 HRS 24 HOUR PERIOD



Public Services Department has recommended R&H Waste Oil, Inc., based on the

vendor?s response time after notification of an accidental overflow.



Revenue will be deposited into the Government Wide Revenue Account ? Recycling

Fees; 0101-099-1999-REVN-4558.





?ITEM A?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA POWER COMPANY IN THE AMOUNT OF

$11,913.39 FOR CHARGES TO REPAIR LIGHTS ON THE NORTH RIVERWALK.



WHEREAS, The lights were damaged by unknown persons during the months of August

and September, 2003.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to Georgia Power

Company in the amount of $11,913.39 for charges to repair lights on the North

Riverwalk. Funds are budgeted in FY05 Budget, Miscellaneous, Non-Categorical,

Street Lighting Energy; 0101-590-3000-6744.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?

A REOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS OFFICE FURNITURE FOR

FOX SENIOR CENTER AND FLUELLEN RECREATION CENTER, VIA GEORGIA STATE CONTRACT,

SWC S-020728, FROM OVERBY COMPANY IN THE AMOUNT OF $12,826.00.



WHEREAS, The furniture will be used by the Fox Senior Center and the

Fluellen Recreation Center of the Parks and Recreation Department. The

furniture to be purchased includes various types of tables and chairs as well

as bookshelves, filing cabinets and other miscellaneous pieces.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase various office furniture

for Fox Senior Center and the Fluellen Recreation Center, via Georgia State

Contract, SWC S-020728, from Overby Company in the amount of $12,826.00. Funds

are budgeted in the following FY05 Budget, Special Projects, Capital Projects,

Furniture, Parks and Recreations Renovations; 0508-660-1000-CPGF-7731-22182010.

_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM C?

A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING A CONTRACT WITH R&H WASTE OIL, INC., FOR THE REMOVAL

AND RECYCLING OF USED OIL & ANTIFREEZE FROM THE PUBLIC SERVICES FLEET

MAINTENANCE AT THE FOLLOWING TWO LOCATIONS: 1011 CUSSETA ROAD AND 3950

SCHATULGA ROAD, COLUMBUS, GEORGIA. THE VENDOR WILL PAY A RATE OF $0.30 PER

GALLON.



WHEREAS, the Contractor will remove and recycle used oil & antifreeze from the

Public Services Fleet Maintenance; and,



WHEREAS, the Contractor will pay a fee to the City, which will be deposited

into the Government Wide Revenue Account.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into a contract

with R&H Waste Oil, Inc. for the removal and recycling used oil & antifreeze

from the Public Services Fleet Maintenance at the following two locations:

1011 Cusseta Road and 3950 Schatulga Road, Columbus, Georgia. The vendor will

pay the rate of $0.30 per gallon to be received as revenue for the City.

Revenue will be deposited into the Government Wide Revenue Account ? Recycling

Fees; 0101-099-1999-REVN-4558.



______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor