Columbus, Georgia

Agenda Item #________



Columbus Consolidated Government

Council Meeting



January 22, 2002



Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: FY02 Mid-Year Budget Adjustment



INITIATED BY: Finance Department

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Recommendation: Approve an Ordinance amending the FY02 revised budgets by

reappropriating funds for salary increases, and various other activities;

revising revenue projections; approving fee schedule for pools and approving

recommended positions.



Background: The Council has adopted the City?s Annual Operating budget and in

special actions has adopted various special purpose budgets. All of these

budgets appropriate funding for planned operations. During the course of the

year, adjustments become necessary to increase or redistribute funding based on

actions of Council, changes in departmental activities and changes in funding

sources.



Staff is requesting a budget amendment to appropriate monies needed for salary

increases and various other activities. As provided in the charter and state

law, only Council has the authority to change spending levels. Adjustments are

included in this Ordinance reflecting Council actions taken after the adoption

of the budget and changes needed to complete organizational objectives. These

adjustments are necessary to modify budgets and set up appropriations for

expenditures since the financial system will only allow expenditures to be

made if budgets are available. In light of current economic conditions,

staff is addressing adjustments in revenue for anticipated shortfalls, while

recognizing additional revenues received from various sources. Additionally,

staff is requesting approval of the fee listing for pools scheduled to open

this spring. The recommended positions are as listed: two full-time

positions (Recreation Specialist III, Recreation Specialist II) and six

part-time positions (Recreation Center Leaders) for full staffing at the

Williams Road Super Center scheduled to open in April; one receptionist at the

Civic Center (conversion of two part-time positions to full time);

authorization for funding 6 of the 25 authorized, but not funded positions at

the jail (one lieutenant and five sergeants); and two part-time tree planters

for Landscape and Forestry. In order to keep an accurate record of

authorized spending levels, positions and fees; this budget amendment is

submitted for Council consideration.





Analysis: The recommended budget adjustments are outlined on the attached

tables with the summary tables immediately following the memorandum identifying

the amount to be reappropriated in each accounting fund. These adjustments

change the total spending authority of the designated departments. The

reappropriation will change the total approved budget of each fund as follows:



General Fund: The adjustment will decrease the total approved revenue budget

of the fund by $1,019,005 and will increase the total approved expenditure

budget of the fund by $548,360.



Sewer Fund: The adjustment will not change the total approved budget of the

fund.



Paving Fund: The adjustment will not change the total approved budget of the

fund.



Medical Center Fund: The adjustment will increase the total approved budget of

the fund by $199,195.



Integrated Waste Fund: The adjustment will not change the total approved budget

of the fund.



Emergency Telephone Fund: The adjustment will not change the total of the

approved budget of the fund.



Hotel- Motel Fund: The adjustment will decrease the total approved revenue

budget of the fund by $157,058 and will decrease the total approved expenditure

budget of the fund by $157,058.



Civic Center Fund: The adjustment will increase the total approved revenue by

$47,146 and the total approved expenditure of the fund by $47,146.



Transportation Fund: The adjustment will not change the approved budget of the

fund.



Parking Management Fund: The adjustment will not change the total approved

budget of the fund.



Risk Management Fund: The adjustment will increase the revenues by $130,000

and the

expenditures by $130,000.



Recommendation/Action: Approve an Ordinance amending the FY02 revised budgets

by reappropriating funds for salary increases, and various other activities;

revising revenue

projections; approving fee schedule for pools and approving recommended

positions.



AN ORDINANCE



AN ORDINANCE AMENDING THE BUDGETS FOR THE FISCAL YEAR 2002 BEGINNING JULY 1,

2001 AND ENDING JUNE 30, 2002, FOR CERTAIN FUNDS OF THE CONSOLIDATED GOVERNMENT

OF COLUMBUS, GEORGIA, APPROPRIATING AMOUNTS SHOWN IN EACH FUND FOR SALARY

INCREASES, FEES, POSITIONS AND VARIOUS OTHER ACTIVITIES.





THE COUNCIL OF COLUMBUS, GEORGIA HEREBY ORDAINS AS FOLLOWS:





1. The General Fund budget in the amount of $114,341,199 for the fiscal year

beginning July 1, 2001 and ending June 30, 2002, is hereby amended and

increased $548,360 to $114,889,559 for each department for the reasons listed

on the attached charts.



2. The Sewer Fund budget in the amount of $3,423,649 for the fiscal year

beginning July 1, 2001 and ending June 30, 2002 is hereby amended with a change

of zero.



3. The Paving Fund budget in the amount of $11,020,003 for the fiscal year

beginning July 1, 2001 and ending June 30, 2002, is hereby amended with a net

change of zero for the reasons listed on the attached charts.



4. The Medical Center Fund budget in the amount of $ 9,079,940 for the fiscal

year beginning July 1, 2001 and ending June 30, 2002 is hereby amended and

increased $199,995 to $9,279,935 for reasons listed on the attached charts.



5. The Integrated Waste Fund budget in the amount of $9,476,557 for the fiscal

year beginning July 1, 2001 and ending June 30, 2002 is hereby amended with a

change of zero.



6. The Emergency Telephone Fund budget in the amount of $2,762,690 for the

fiscal year beginning July 1, 2001 and ending June 30, 2002 is hereby amended

with a change of zero.



7. The Civic Center Fund budget in the amount of $6,233,431 for the fiscal

year beginning July 1, 2001 and ending June 30, 2002 is hereby amended and

increased $47,146 to $6,280,577 for reasons listed on the attached charts.



8. The Transportation Fund budget in the amount of $5,201,626 for the fiscal

year beginning July 1, 2001 and ending June 30, 2002 is hereby amended with a

change of zero.



9. The Parking Management Fund budget in the amount of $210,203 for the

fiscal year beginning July 1, 2001 and ending June 30, 2002 is hereby amended

with a change of zero.



10. The Risk Management Fund in the amount of $1,163,937 for the fiscal year

beginning July 1, 2001 and ending June 30, 2002 is hereby amended and increased

$130,000 to $1,293,937 for its departments for the reasons listed on the

attached charts.



11. The Hotel/Motel Fund budget in the amount of $1,736,698 for the fiscal

year beginning July 1, 2001 and ending June 30, 2002 is hereby amended by a

decrease in the amount $157,058 to $1,579,640 for the reasons listed on the

attached charts.



12. The fees for pools as outlined on the attached listing are hereby approved.



13. The recommended positions: Parks and Recreation - Recreation Specialist

III, Recreation Specialist II, six P/T Recreation Center Leaders; Civic Center

? Receptionist; and Landscape and Forestry - two Tree Planters; are hereby

approved.







INTRODUCED at a regular meeting of the Council of Columbus, Georgia, held on

the _____Day of _________, 2002; introduced a second time at a regular meeting

held on the _____Day of _________, 2002 and adopted at said meeting by the

affirmative vote of _____ members of said Council.



Councilor Allen voting _______________

Councilor Henderson voting _______________

Councilor Hunter voting _______________

Councilor McDaniel voting _______________

Councilor Poydasheff voting _______________

Councilor Rodgers voting _______________

Councilor Smith voting _______________

Councilor Suber voting _______________

Councilor Turner Pugh voting _______________

Councilor Woodson voting _______________





______________________________ ______________________

Tiny Washington, Clerk of Council Bobby G. Peters, Mayor







Columbus Consolidated Government

Memorandum









Subject: Pool Fees Schedule for FY02









Entry Fee Fee Structure

18 years & Over $3.00

12 years to 17 years $2.00

Seniors 50+ years $2.00

11years and Under $1.00

Seasonal $30.00











Columbus Consolidated Government

Memorandum









Subject: Mid-Year Adjustment



Attachment: Mid-Year Budget Adjustment Summary





The FY02 Mid-Year Budget Adjustment Summary is an aggregate table of all

adjustments by department and fund. The revised budget for each fund as a

result of the adjustments are highlighted.