Columbus, Georgia

Agenda Item #________





Columbus Consolidated Government

Council Meeting



September 17, 2002



Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) FURNITURE FOR THE VICTIM WITNESS OFFICE



It is requested that Council authorized the purchase of office furniture via

Georgia State Contract SWC S-000534 from The Overby Company in the amount of

$10,001.16, and from Knoll in care of The Overby Company in the amount of

$36,961.25. The furniture consists of chairs, tables and workstations, and

will be installed in the newly renovated Victim Witness office located in the

West Wing of the Government Center, the 2nd floor, formerly the Elections and

Registrations Office.



Funds are budgeted in FY03 Budget, Victim Witness Program ? Furniture;

0101-500-2200-VCTM-7731.





* * * * * *



(B) TREE & STUMP REMOVAL SERVICES (ANNUAL CONTRACT) - BID NO. 03-0005



It is requested that Council approve execution of a tree and stump removal

service contract with Tefft Tree Services, Inc. (Columbus, GA). The bid price

is based on various tree and stump sizes, and the services will be utilized on

an "as needed" basis. The Public Services Department has budgeted

approximately $100,000.00 for these services. The contract term will be for

one year, with the option to renew for two additional twelve-month periods.

Contract renewal is contingent upon the mutual agreement of the Contractor and

the City.



The vendor will remove trees and stumps, at various locations within the City,

which are in hazardous conditions and could pose a serious liability for the

City.



Thirty-seven bid packages were mailed; one bid was received August 23, 2002.

This bid has been advertised, opened and reviewed.



Tefft Tree Service, Inc.

(Columbus, GA) Unit Price for Tree &

Stump Removal Unit Price for

Existing Stump Removal

DIAMETER-BREADTH-HEIGHT

6? ? 11? $300.00 $100.00

12? ? 17? $375.00 $125.00

18 ? 23? $500.00 $135.00

24? ? 29? $750.00 $150.00

30? ? 35? $950.00 $225.00

36? ? 41? $1,250.00 $250.00

42? ? 47? $1,650.00 $300.00

48? ? 53? $2,000.00 $325.00

54? ? 60? $2,800.00 $375.00





Funds are budgeted each fiscal year for this on-going expense; Public Services,

Landscape & Forestry - Contractual Services, 0203-260-2800-LAND-6319.



* * * * * *



(C) VANS, FIFTEEN (15) PASSENGER ? BID NO. 03-0010



It is requested that Council authorize the purchase of three (3) 15-passenger

vans from Freeway Ford in the amount of $63,309.24. The vehicles will be used

by Recreation Services (1 van) and Senior Citizens Center (2 vans) to transport

employees and customers.



Fifty-four bid invitations were mailed; seven bids were received on August 28,

2002. This bid has been advertised, opened and reviewed. The bidders were:





Vendor Unit Price

(3 Units) Total Bid

Amount

Freeway Ford (Columbus, GA) 21,103.08 $63,309.24

Legacy Ford Mercury (McDonough, GA) 21,120.00 ?63,360.00

Allen Vigil Ford (Jonesboro, GA) 21,250.00 ?63,750.00

Bill Heard Chevrolet (Columbus, GA) 21,662.00 64,986.00

Lukken Chevrolet (LaGrange, GA) 22,405.00 67,215.00

Nalley Chevrolet (Atlanta, GA) 24,438.00 73,314.00

Rivertown Ford (Columbus, GA) 26,500.00 79,500.00



?Legacy Ford Mercury failed to include required product literature, therefore

the vendor?s bid is deemed incomplete.



?Allen Vigil Ford failed to include required product literature and warranty

information, therefore the vendor?s bid is deemed incomplete.



Funds are budgeted in FY03 Budget; 1 unit budgeted in Parks & Recreation ?

Recreation Services, Automobiles; 0101-270-2400-RECR-7721, and 2 units budgeted

in Parks & Recreation ? Senior Citizen?s Center, Automobiles;

0101-270-4435-SRCR-7721.



* * * * * *





(D) MIDSIZE EXTENDED CAB PICK-UP, UTILITY, 4 X 2 ? BID NO. 03-0007



It is requested that Council authorize the purchase of two (2) midsize,

extended cab, utility 4 x 2 pick-up trucks from Lukken Chevrolet in the amount

of $28,550.00. The trucks are replacement vehicles for the Sewer Maintenance

and Solid Waste Collection divisions of Public Services.



One hundred fifty-two bid invitations were mailed; six bids were received on

August 28, 2002. This bid has been advertised, opened and reviewed. The

bidders were:





Vendor Unit Price

(2 Units) Total Bid

Amount

Lukken Chevrolet (LaGrange, GA) 14,275.00 $28,550.00

Freeway Ford (Columbus, GA) 14,615.00 29,230.00

Carl Black GMC (Kennesaw, GA) 14,979.68 ?29,959.36

Legacy Ford Mercury (McDonough, GA) 15,258.00 30,516.00

Bill Heard Chevrolet (Columbus, GA) 15,412.00 30,824.00

Rivertown Ford (Columbus, GA) 16,800.00 33,600.00



?Carl Black GMC failed to include required product literature and warranty

information, therefore the vendor?s bid is deemed incomplete.



Funds are budgeted in FY03 Budget; one unit budgeted in Public Services ? Sewer

Maintenance, Light Trucks; 0202-260-3210-SWRM-7722 and one unit budgeted in

Public Services ? Solid Waste Collection, Light Trucks; 0207-260-3510-GARB-7722.



* * * * * *



(E) 7-YARD DUMP TRUCK WITH CAB AND CHASSIS ? BID NO. 03-0011



It is requested that Council authorize the purchase of three (3) cab and

chassis from Transpower, Inc., in the amount of $122,973.00 and three (3)

7-yard dump bodies from Park Built Body Company, Inc., in the amount of

$21,630.00. The dump trucks are replacement vehicles for the Sewer Maintenance

Division of Public Services, and will be used to haul materials to job sites.



One hundred forty-four bid invitations were mailed; eleven bids were received

on August 28, 2002. This bid has been advertised, opened and reviewed. The

bidders were:







Vendor Cab & Chassis

(2 Units) Body

(2 Units) Complete

Unit (2)

Transpower, Inc.

(Albany, GA) Unit: 40,991.00

Ext: $122,973.00 No Bid No Bid

Park-Built Body Company, Inc.

(Sylvester, GA) No Bid Unit: 7,210.00

Ext: 21,630.00 No Bid

Peach State Truck Centers

(Norcross, GA) Unit: 43,210.00

Ext: 129,630.00 No Bid No Bid

Truck Equipment Sales, Inc.

(Dothan, AL) No Bid Unit: 9,826.00

Ext: $29,478.00 No Bid

Volvo and GMC Trucks of Atlanta

(Doraville, GA) Unit: 44,200.00

Ext: 132,600.00 No Bid Unit: 53,175.00

Ext: 159,525.00

Beck Motor Co/Tri-State Peterbilt

(Albany, GA) Unit: 43,987.00

Ext: 131,961.00 No Bid No Bid

Atlanta Freightliner

(Forest Park, GA) Unit: 41,694.00

Ext: 125,082.00 No Bid Unit: 51,689.00

Ext: 155,067.00

Heil South

(Austell, GA) No Bid Unit: 9,995.00

Ext: 29,985.00 No Bid

Mike Davidson Ford-Sterling

(Jacksonville, FL) No Bid No Bid Unit: 52,400.00

Ext: 57,200.00

Transport Equipment Co.

(Albany, GA) No Bid Unit: 7,396.00

Ext: 22,188.00 No Bid

LJL Truck Center, Inc.

(Macon, GA) Unit: 46,278.66

Ext: 138,835.98 No Bid Unit: 54,003.66

Ext: 162,010.98



Funds are budgeted in FY03 Budget, Public Services ? Sewer Maintenance, Heavy

Trucks; 0202-260-3210-SWRM-7723.



(F) CHANGE ORDER ONE FOR STORM DRAIN REHABILITATION FOR THE TOWN OF BIBB CITY ?

BID NO. 01-0117





It is requested that Council authorize the execution of Change Order One with

Earth-Scapes, Inc., in the amount of $114,103.42. Resolution No. 526-01

authorized the execution of the contract with Earth-Scapes in the amount of

$679,680.70 for storm drain rehabilitation for the town of Bibb City.



Change Order One allowed the vendor to perform additional drain rehabilitation

that is required to complete the project.



Original Contract $679,680.70

Change Order One 114,103.42

New Contract Amount $793,784.14



Funds are budgeted in FY03 Budget, Capital Projects-Sewer Fund Supported,

Drainage/Street Improvements ? Bibb City Infrastructure;

0202-660-2000-CPSF-7262-20785030.



* * * * * *



(G) ADDITIONAL DRIVES FOR THE ENTERPRISE STORAGE SERVER (SHARK)



It is requested that Council authorize the purchase of two (2) 8-packs of 36GB

15K drives from IBM/LRS in the amount of $58,080.00. The vendor will provide,

install and activate the drives in the Enterprise Storage Server (Shark).



The Department of Information Technology (I. T.) currently has 420 gigabytes of

storage on the Shark, but need 420 additional gigabytes as a result of the

successful Lotus Notes initiatives and network system. I. T. stores

information across all platforms on the Shark, including GIS information. The

GIS maps and graphics take up much space. As the City grows in its technology

initiatives, more storage capacity is required. One of the many advantages of

the Shark is its scalability without changing architecture. The City can save

$6,000.00 if the additional hardware is purchased by the end of September 2002.



The Enterprise Storage Server (Shark) was originally purchased from IBM/LRS,

therefore the vendor is considered an only know source for these specific

drives.



Funds are budgeted in FY03 Budget, Columbus Building Authority Bond, Series

2001 ? Computer Equipment, Technology Enhancements;

0553-200-2436-CBA-7751-40208010.



* * * * *



(H) COURT JUDGEMENT, FILE NUMBER SC2000CV779



It is requested that Council authorize payment to Verlin Perry and his

attorney, William Mason, in the amount of $47,537.10, plus court cost in the

amount of $65.00. The payment is for the judgement in case SC2000CV779, Verlin

Perry vs. Town of Bibb City, Georgia for breach of employment contract.



Funds are available in FY 03, Court Judgements; 0101-2067.







?ITEM A?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE PURCHASE OF OFFICE FURNITURE VIA GEORGIA

STATE CONTRACT SWC S-000534 FROM THE OVERBY COMPANY IN THE AMOUNT OF

$10,001.16, AND FROM KNOLL IN CARE OF THE OVERBY COMPANY IN THE AMOUNT OF

$36,961.25.



WHEREAS, The furniture consists of chairs, tables and workstations, and

will be installed in the Victim Witness office.



NOW, THEREFORE , THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase office furniture

via Georgia State Contract SWC S-000534 from The Overby Company in the amount

of $10,001.16 and from Knoll in care of The Overby Company in the amount of

$36,961.25. Funds are budgeted in FY03 Budget, Victim Witness Program ?

Furniture; 0101-500-2200-VCTM-7731.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





?ITEM B?



A RESOLUTION



NO._____





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR TREE AND STUMP REMOVAL

SERVICE WITH TEFFT TREE SERVICES, INC., ON AN ?AS NEEDED BASIS? FOR THE PUBLIC

SERVICES DIVISION.



WHEREAS, Tefft Tree Services, Inc., will remove various sized trees and stump

within the City on an ?as needed? basis; and,



WHEREAS, the Public Services Division has budgeted approximately $100,000.00

for these service; and,



WHEREAS, the contract term will be for one year with the option to renew for

two additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of Tefft Tree Services, Inc., and the City.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a tree and stump

removal service contract with Tefft Tree Service, Inc. Funds are budgeted each

fiscal year for this on-going expense; Public Services, Landscape & Forestry -

Contractual Services, 0203-260-2800-LAND-6319.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM C?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 15-PASSENGER VANS

FROM FREEWAY FORD IN THE AMOUNT OF $63,309.24.



WHEREAS, The vehicles will be used by Recreation Services (1 van) and Senior

Citizens Center (2 vans) to transport employees and customers.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase three (3)

15-passenger vans from Freeway Ford in the amount of $63,309.24. Funds are

budgeted in FY03 Budget, (1 unit) Parks & Recreation ? Recreation Services,

Automobiles; 0101-270-2400-RECR-7721; and (2 units) Parks & Recreation ? Senior

Citizen?s Center, Automobiles; 0101-270-4435-SRCR-7721.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM D?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) MIDSIZE, EXTENDED CAB,

UTILITY 4 X 2 PICK-UP TRUCKS FROM LUKKEN CHEVROLET IN THE AMOUNT OF $28,550.00.



WHEREAS, The trucks are replacement vehicles for the Sewer Maintenance

and Solid Waste Collection divisions of Public Services.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase two (2) midsize,

extended cab, utility 4 x 2 pick-up trucks from Lukken Chevrolet in the amount

of $28,550.00. Funds are budgeted in FY03 Budget, (1 unit) Public Services ?

Sewer Maintenance, Light Trucks; 0202-260-3210-SWRM-7722; and (1 unit) Public

Services ? Solid Waste Collection, Light Trucks; 0207-260-3510-GARB-7722.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM E?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) CAB AND CHASSIS FROM

TRANSPOWER, INC., IN THE AMOUNT OF $122,973.00 AND THREE (3) 7-YARD DUMP BODIES

FROM PARK BUILT BODY COMPANY, INC., IN THE AMOUNT OF $21,630.00.



WHEREAS, The dump trucks are replacement vehicles for the Sewer

Maintenance Division, and will be used to haul materials to job sites.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase three (3) cab

and chassis from Transpower, Inc., in the amount of $122,973.00 and three (3)

7-yard dump bodies from Park Built Body Company, Inc., in the amount of

$21,630.00. Funds are budgeted in FY03 Budget, Public Services ? Sewer

Maintenance, Heavy Trucks; 0202-260-3210-SWRM-7723.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM F?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECTUION OF CHANGE ORDER ONE WITH EARTH-SCAPES,

INC., IN THE AMOUNT OF $114,103.42.



WHEREAS, Resolution No. 526-01 authorized the execution of the contract

with Earth-Scapes in the amount of $679,680.70 for storm drain rehabilitation

for the town of Bibb City; and,



WHEREAS, Change Order One allowed the vendor to perform additional

drain rehabilitation that is required to complete the project.



Original Contract $679,680.70

Change Order One 114,103.42

New Contract Amount $793,784.14



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute Change Order One

with Earth-Scapes, Inc., in the amount of $114,103.42. Funds are budgeted in

FY03 Budget, Capital Projects-Sewer Fund Supported, Drainage/Street

Improvements ? Bibb City Infrastructure; 0202-660-2000-CPSF-7262-20785030.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM G?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 8-PACKS OF 36GB 15K DRIVES

FROM IBM/LRS IN THE AMOUNT OF $58,080.00.



WHEREAS, The vendor will provide, install and activate the drives in

the Enterprise Storage Server (Shark); and,



WHEREAS, The Department of Information Technology (I. T.) currently has

420 gigabytes of storage on the Shark, but need 420 additional gigabytes as a

result of the successful Lotus Notes initiatives and network system; and,



WHEREAS, The Enterprise Storage Server (Shark) was originally purchased

from IBM/LRS, therefore the vendor is considered an only know source for these

specific drives.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase two (2) 8-packs

of 36GB 15K drives from IBM/LRS in the amount of $58,080.00. Funds are

budgeted in FY03 Budget, Columbus Building Authority Bond, Series 2001 ?

Computer Equipment, Technology Enhancements; 0553-200-2436-CBA-7751-40208010.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM H?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO VERLIN PERRY AND HIS ATTORNEY, WILLIAM

MASON, IN THE AMOUNT OF $47,537.10, PLUS $65.00 IN COSTS FOR CASE SC2000CV779,

VERLIN PERRY VS. TOWN OF BIBB CITY, GEORGIA.



WHEREAS, The payment is for the judgement in civil case SC2000CV779,

Verlin Perry vs. Town of Bibb City, Georgia for breach of employment contract.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Verlin

Perry and his attorney, William Mason, in the amount of $47,537.10, plus court

cost in the amount of $65.00. Funds are available in FY03 Budget, funds are

available in FY 03, Court Judgements; 0101-2067.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ___________________, 2002 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor