Columbus, Georgia

AN ORDINANCE

NO.___________





AN ORDINANCE AMENDING ORDINANCE NO. 99-18 (PROCURMENT ORDINANCE) BY PROVIDING

THAT UNDER ARTICLE 3-104 (1), ?PURCHASING LIMITS? AND ARTICLE 3-105 (1),

?CREDIT/PROCUREMENT CARD" PARAGRAPH E, RESTRICTIONS, THE DEPARTMENT OF

INFORMATION TECHNOLOGY IS AUTHORIZED TO PURCHASE COMPUTER SOFTWARE AND COMPUTER

HARDWARE USING THE CREDIT/PROCURMENT CARD; AND AUTHORIZING ALL CARDHOLDERS TO

MAKE PURCHASES VIA THE INTERNET AND VIA THE TELEPHONE.



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THE COUNCIL OF COLUMBUS, GEORGIA HEREBY ORDAINS:



SECTION 1.



Article 3-104 (1), ?Purchasing Limits? and Article 3-105 (1), ?Credit/

Procurement Card" Paragraph E, Restrictions, of Ordinance No. 99-18

(Procurement Ordinance) are hereby deleted in their entirety and substituted in

lieu thereof a new Section 3-104 (1) and a new Section 3-105 (1), ?Credit/

procurement Card? Paragraph E, Restrictions to read as follows:





3-104. Purchasing Limits

The procedures specified in this section shall be employed for all purchases of

goods and services which are not otherwise exempt.



(1) $500 and Less Small Purchases of less than $500

Any supply, material or contractual service, including construction, not under

an annual contract, with an estimated total cost of $500 or less may be

purchased by the using agency through the use of a Credit/Procurement Card. If

the credit/procurement card is not accepted by a merchant, then an official

Purchase document issued by Columbus Consolidated Government or Petty Cash

Disbursement may be used. This requirement shall apply to the purchase of any

single item or single purchase of multiple items with an estimated total cost

not to exceed $500.



The use of the Credit/Procurement Card is prohibited for the purchase of the

following:

- Any procurement having a total estimated cost of more than $500.

- Cash advances through bank tellers or automated teller machines.

- Purchase of items for which an Annual Contract has been executed.

- Purchase of personal items of any nature, except the purchase of personal

clothing or footwear to be used in emergency situations when required for

safety during work performance.

- Purchase of micro computer software and hardware. However, the Department

of Information Technology is authorized to purchase computer software and

hardware with the card.

- ANY PURCHASE WHICH IS NOT WORK RELATED.



The Department head will be held responsible for any violations. Any purchase

made pursuant to this subsection shall be approved by the director of the

department for which the purchase is to be made, subject only to review by the

Purchasing Division for compliance with established operational procedures.





Section 3-105 (1) Credit/Procurement Card



E. Restrictions

The use of the Credit/Procurement Card is prohibited for the purchase of the

following:

- Any procurement having a total estimated cost of more than $500. (Purchase of

Single item or single purchase of multiple items)

- Cash advances through bank tellers or automated teller machines.

- Purchase of items for which an Annual Contract has been executed.

- Purchase of personal items of any nature, except the purchase of

personal clothing or footwear to be used in emergency situations when required

for safety during work performance.

- Purchase of micro computer software and hardware. However, the Department

of Information Technology is authorized to purchase computer software and

hardware with the card.

ANY PURCHASE WHICH IS NOT WORK RELATED.



The Department head will be held responsible for any violations.



SECTION 2.



All ordinances and parts of ordinances in conflict with this ordinance

are hereby repealed.



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Introduced at the regular meeting of the Council of Columbus, Georgia, held on

the _________ day of ___________________, 2001, introduced a second time at the

regular meeting held on the _____________ day of ____________________, 2001 and

adopted at said meeting by the affirmative vote of _________________ members of

said Council.





Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor