Columbus, Georgia

Agenda Item # 2



Columbus Consolidated Government

Council Meeting



April 8, 2003



Agenda Report # 47



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) REPAIR SERVICES FOR AERIAL LIFTS (ANNUAL CONTRACT) BID NO. 03-0072



It is requested that Council approve the repair services contract for aerial

lifts from Combatel Distribution, Inc., for the estimated annual contract value

of $ 25,000.00. This is the City?s first annual contract for repair services

for this type of equipment. The estimated annual contract value is based on

past repair services required for the City?s aerial lifts. The vendor will

provide repair services for aerial lifts for the bucket trucks utilized by

Columbus Consolidated Government on an ?as needed basis?.



The contract term will be for one year, with the option to renew for two

additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of the City and the Contractor.



Twenty bid invitations were mailed; one bid was received on March 12, 2003.

This bid has been advertised, opened and reviewed. The bidder is:



Description/Vendor Combatel Distribution, Inc.

(Birmingham, AL)

Labor ? Hourly Rate

Mechanic

60.00per hour

Labor - Overtime Hours

(After hours, Weekends, Holidays)



Mechanic





90.00 per hour

Purchase Parts



Parts plus Cost

*50%



*The City has the option to purchase the needed parts.



Funds are budgeted each fiscal year for this on-going expense; Public Services

- Landscape & Forestry ?Auto Parts & Supplies, 0203-260-2800-LAND-6721; Public

Services - Facilities Maintenance ? Auto Parts & Supplies,

0101-260-2700-MNTN-6721; and Engineering - Highways & Roads - Auto Parts &

Supplies, 0203-250-2200-ROAD-6721.



* * * * *



(B) SURVEILLANCE EQUIPMENT FOR METRA TRANSIT SYSTEM ? BID NO. 03-0035



It is requested that Council authorize the execution of a contract with

Security Technology, Inc., in the amount of $12,566.02, to provide and install

surveillance equipment at Metra Transit Facility. The equipment will be

installed in the Main Office and Maintenance Office of Metra Transit Facility,

and in the Parking Garage. This equipment will tie in with existing equipment

in order to provide enhanced security/surveillance capabilities.



Eighty-one bid invitations were mailed. A Mandatory Pre-Bid Conference/Site

Visit was conducted on February 20, 2003; twelve vendors attended the

conference/site visit. Four bids were received on March 26, 2003. This bid

has been advertised, opened and reviewed. The bidders were:



BIDDERS BID AMOUNT

Security Technology, Inc. (Newnan, GA) $ 12,556.02

Preventure Security, Inc. (Kennesaw, GA) 17,841.09

Altec Systems, Inc. (Marietta, GA) 19,910.06

A-COM (Columbus, GA) 34,770.00





Funds are budgeted in FY03Budget, Transportation Fund ? METRA FTA (UMTA),

Capital Expenditures - Over $5000; 0751-610-2400-MFTA-7761; (City 10%; Federal

80% and state 10%).



* * * * * *



(C) DUAL REAR WHEEL-1 TON TRUCK CREW CAB AND CHASSIS

WITH 8 ? FOOT FLAT DUMP BED ? BID NO. 03-0081



It is requested that Council authorize the purchase of two (2) cab and chassis

from Bill Heard Chevrolet in the amount of $41,940.00; and two (2) 8 ? foot

flat bed dump bodies from Park Built Truck Equipment Company in the amount of

$8,080.00.



One vehicle is for the Sewer Maintenance Division and will be used to transport

personnel, equipment and repair material to job sites throughout Muscogee

County. The other vehicle is for Park Services Division and will be used to

transport personnel and equipment to City owned parks and recreation sites

throughout Muscogee County. Both vehicles are replacements.



One hundred, forty-eight bid invitations were mailed. Ten bids were received

on March 19, 2003. This bid has been advertised, opened and reviews. The

bidders were:





BIDDERS OPTION 1

CAB & CHASSIS

(2 Units) OPTION 2

BODY

(2 Units) OPTION 3

COMPLETE UNIT

(2 Units)

Bill Heard Chevrolet

(Columbus, GA) Unit: 20,970.00

Ext: 41,940.00 Unit: No Bid

Ext: No Bid Unit: 25,350.00

Ext: 50,700.00

Park Built Truck Equipment Sales

(Sylvester, GA) Unit: No Bid

Ext: No Bid Unit: 4,040.00

Ext: 8,080.00 Unit: No Bid

Ext: No Bid

Freeway Ford

(Columbus, GA) Unit: 21,148.00

Ext: 42,296.00 Unit: No Bid

Ext: No Bid Unit: 25,188.00

Ext: 50,376.00

Legacy Ford

(McDonough, GA) Unit: 21,159.00

Ext: 42,318.00 Unit: 5,300.00

Ext: 10,600.00 Unit: 26,459.00

Ext: 52,918.00

Allan Vigil Ford

(Morrow, GA) Unit: 21,438.00

Ext: 42,876.00 Unit: 4,500.00

Ext: 9,000.00 Unit: 25,938.00

Ext: 51,876.00

O.G. Hughes & Sons, Inc.

(Knoxville, TN) Unit: 21,522.21

Ext: 43,044.42 Unit: 7,364.80

Ext: 14,729.60 Unit: 28,887.01

Ext: 57,774.02

Jay Automotive Group

(Columbus, GA) Unit: 22,383.75

Ext: 44,767.50 Unit: No Bid

Ext: No Bid Unit: 26,423.75

Ext: 52,847.50

Transpower, Inc.

(Albany, GA) Unit: 22,675.00

Ext: 45,350.00 Unit: No Bid

Ext: No Bid Unit: No Bid

Ext: No Bid

Transport Equipment Company

(Albany, GA) Unit: No Bid

Ext: No Bid Unit: 4,380.00

Ext: 8,760.00 Unit: No Bid

Ext: No Bid

Truck Equipment Sales

(Dothan, AL) Unit: No Bid

Ext: No Bid Unit: 4,513.00

Ext: 9,026.00 Unit: No Bid

Ext: No Bid



Funds are budgeted in FY03 Budget, Public Services ? Sewer Maintenance ? Light

Trucks; 0202-260-3210-SWRM-7722; and Parks and Recreation ? Park Services ?

Light Trucks; 0101-270-2100-PSRV-7722.



* * * * * *



(D) CARVER PARK RECREATION CENTER RENOVATION ? BID NO. 03-0084



It is requested that Council authorize the execution of a construction contract

with WCCI, Inc., in the amount of $61,333.00 for renovations at Carver Park.

The project consists of installing a HVAC system at the Carver Park Gymnasium.



Two hundred forty-seven bid invitations were mailed; four bids were received on

April 2, 2003. This bid has been advertised, opened and reviewed. The bidders

were:



CONTRACTOR AMOUNT

WCCI, Inc. (Columbus, GA) $ 61,333.00

Royal Builders, Inc. (Phenix City, AL) 62,245.00

Calhoun Construction Company, LLC (Columbus, GA) 67,570.00

Carlisle Services, LLC (Pine Mountain, GA) 72,025.00



Funds are budgeted in FY03 Budget, Special Projects-Capital Projects Fund ?

General Construction, Carver Park; 0508-660-1000-CPGF-7661-22205030.







?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR REPAIR

SERVICES FOR AERIAL LIFTS WITH COMBATEL DISTRIBUTION, INC., FOR THE ESTIMATED

ANNUAL CONTRACT VALUE OF $25,000.00.



WHEREAS, the contracted vendor will provide repair services for aerial

lifts utilized by Columbus Consolidated Government on an ?as needed basis?; and,



WHEREAS, the contract term will be for one year, with the option to

renew for two additional twelve-month periods. Contract renewal is contingent

upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Combatel Distribution, Inc., for repair services for Aerial Lifts for the

estimated annual contract value of $25,000.00. Funds are budgeted each fiscal

year for this on-going expense; Public Services - Landscape & Forestry ?Auto

Parts & Supplies, 0203-260-2800-LAND-6721; Public Services - Facilities

Maintenance ? Auto Parts & Supplies, 0101-260-2700-MNTN-6721; and Engineering -

Highways & Roads - Auto Parts & Supplies, 0203-250-2200-ROAD-6721.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





__________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH SECURITY TECHNOLOGY,

INC., IN THE AMOUNT OF $12,556.02, TO PROVIDE AND INSTALL SURVEILLANCE

EQUIPMENT AT METRA TRANSIT FACILITY.



WHEREAS, The equipment will be installed in the Main Office and

Maintenance Office of Metra Transit Facility, and in the Parking Garage. This

equipment will tie in with existing equipment in order to provide enhanced

security/surveillance capabilities.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Security Technology, Inc., in the amount of $12,556.02, to provide and install

surveillance equipment at Metra Transit Facility. Funds are budgeted in

FY03Budget, Transportation Fund ? METRA FTA (UMTA), Capital Expenditures - Over

$5000; 0751-610-2400-MFTA-7761; (City 10%; Federal 80% and state 10%).



_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________ .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CABS AND CHASSIS FROM

BILL HEARD CHEVROLET IN THE AMOUNT OF $41,940.00; AND TWO (2) 8 ? FOOT FLAT BED

DUMP BODIES FROM PARK BUILT TRUCK EQUIPMENT COMPANY IN THE AMOUNT OF $8,080.00.



WHEREAS, One vehicle is for the Sewer Maintenance Division and will be

used to transport personnel, equipment and repair material to job sites

throughout Muscogee County. The other vehicle is for the Park Services

Division and will be used to transport personnel and equipment to City owned

parks and recreation sites throughout Muscogee County. Both vehicles are

replacements.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase two (2) cabs and

chassis from Bill Heard Chevrolet in the amount of $41,940.00; and two (2) 8 ?

foot flat bed bodies from Park Built Truck Equipment Company in the amount of

$8,080.00. Funds are budgeted in FY03 Budget, Public Services ? Sewer

Maintenance ? Light Trucks; 0202-260-3210-SWRM-7722; and Parks and Recreation -

Park Services? ? Light Trucks; 0101-270-2100-PSRV-7722.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





__________________________ __________________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM D?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH WCCI,

INC., IN THE AMOUNT OF $61,333.00 FOR RENOVATIONS AT CARVER PARK RECREATION

CENTER.



WHEREAS, The project consists of installing a HVAC system at the Carver

Park Gymnasium.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction

contract with WCCI, Inc., in the amount of $61,333.00 for renovations at Carver

Park. Funds are budgeted in FY03 Budget, Special Projects-Capital Projects

Fund ? General Construction, Carver Park; 0508-660-1000-CPGF-7661-22205030.

_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





DATE: April 8, 2003



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids





April 9, 2003

1. Shirley Winston Park Storm Pipe Replacement ? Bid No. 03-0085

Scope of Bid

Replace a storm pipe at Shirley Winston Park. All work pertaining to the

construction shall be performed in accordance with the State of Georgia,

Department of Transportation ? Stand Specifications, Construction of Roads and

Bridges, 1993 Edition or as amended.



2. Harley Davidson ?Road King? Police Motorcycle

Scope of Bid

To provide one (1) Harley Davidson Police Motorcycle to be used by the Motor

Squad Division of the Columbus Police Department.



3. Steel Signal Strain Poles (Annual Contract) ? Bid No. 03-0091

Scope of Bid

Provide Steel Signal Strain Poles on an ?as needed basis? to be

delivered to Traffic Engineering Division. The contract term will be for one

year, with the option to renew for two additional twelve-month periods.



4. Tree Trimming & Removal Services (Annual Contract) ? Bid No. 03-0090

Scope of Bid

Provide all supervision, labor, tools, equipment and services required for tree

trimming and removal services for Columbus Consolidated Government Urban

Forestry and Beautification Division. The term of the contract shall be for

one year, with the option to renew for two additional twelve- month periods.

Contract renewal will be contingent upon the mutual agreement of the City and

the Contractor.



April 16, 2003

1. Countywide Bridge/Culvert Repair, Contract One ? Bid No. 03-0089

Scope of Bid

Repair bridges and culverts in Muscogee County at Fort Benning Road over Bull

Creek tributary, Leary Avenue over Bull Creek tributary, Woodruff Farm Road

over Bull Creek tributary, Shannon Drive over Weracoba Creek, Webster Avenue

over Weracoba Creek, Hawaii Way over Bull Creek tributary, Warren Williams Road

over Weracoba Creek, Cusseta Road over Weracoba Creek, Cusseta Road over

Weracoba Creek, Buena Vista Road over Bull Creek, East Flat Rock Drive over

Flat Rock Creek, East Lindsay Drive over Lindsay Creek, Floyd Road over Mill

Creek and Dillingham Street over Chattahoochee River.



2. Construction of Fire Stations ? Bid No. 03-0083

Construct a fire station at Veterans Parkway and Moon Road ? two bay with EMS

(Fire Station #3); at 1441 Benning Drive, Corner of Winston Road and Roper

Avenue ? three bay with EMS (Fire Station #10); and at Transport Boulevard and

Cargo Drive ? two bay with EMS (Fire Station #16). The scope of work includes,

but is not limited to, masonry and brick exterior walls, asphalt shingle roof

over trusses, interior masonry walls, with finish ceilings, floors, doors,

windows, toilet rooms, kitchen, HVAC, electrical, plumbing and site work.



3. Van, Fifteen (15) Passenger ? Bid No. 03-0093

Scope of Bid

Provide one (1) new, current production model/year, fifteen (15) passenger van

to be used by the METRA Transit System.



4. 30 Ft Low Floor Clean Diesel Transit Bus ? Bid No. 03-0067

Scope of Bid

Provide a 30 Ft Low Floor Clean Diesel Transit Bus to be used by the

METRA Transit System.



5. Storage Building, Steel Frame ? PQ No. 03-00013

Scope of PQ

Provide one (1) steel frame storage building, with galvanized / galvalumed

backing and steel siding, at Comer Gym. The scope of work includes, but is not

limited to, providing all materials and labor to deliver and install the

building on a concrete foundation with 3000 mix fiber mesh concrete with a

6-foot service ramp.



6. Basketball Officiating Services (Annual Contract) ? Bid No. 03-0094

Scope of Bid

Provide complete officiating services for Adult league basketball from November

thru March, Midnight league basketball from June thru August and Columbus Youth

Basketball from January thru March time frame at City recreation centers. The

contract term will be for one year, with the option to renew for two additional

twelve-month periods.



April 18, 2003

1. Program Instructors for the Department of Parks & Recreation,

Recreation Division (Annual Contract) ? RFP No. 03-0025

Scope of RFP

Provide Parks & Recreation, Recreation Division with instructors in various

activities to participate in programs operated by the Recreation Division. The

term of the contract shall be for one year, with the option to renew for two

additional twelve- month periods. Contract renewal will be contingent upon the

mutual agreement of the City and the Contractor.



2. Street Tree Master Plan ? RFP No. 03-0024

Scope of RFP

Columbus Consolidated Government (the City) wishes to obtain proposals to

establish a conceptual plan for guiding the orderly execution of tree planting

of the urban forest throughout the City of Columbus and Muscogee County.

Detail planting design is not part of this scope.



3. Workstation Systems for Emergency Communications ? RFP 03-0023

Scope of RFP

Provide and install eight (8) console/workstations for the Columbus Public

Safety/911 Emergency Communications Center. The City will only consider

specifically designed and engineered ?Emergency Communications Workstation

Systems?.





April 23, 2003

1. Re-Roof Columbus Stockade ? Bid No. 03-0050

Scope of Bid

The project consists of the installation of a new metal roof for the historic

stockade prison, including the demolition of the existing roof.



2. Lokey Drive Drainage Improvements ? Bid No. 03-0092

Scope of Bid

The work shall consist of drainage improvements at Lokey Drive, in accordance

with the designated plans and specifications. The Contractor shall be required

to maintain public access to all residences located within the project area.





April 30, 2003

1. Construction Services for Pine Grove Municipal Solid Waste Landfill, Phase

II - Cells 2A, 2B, 2C ? RFQ No. 03-0001

Scope of RFQ

Vendors are invited to pre-qualify to bid on construction services for Pine

Grove Municipal Solid Waste Landfill, Phase II ? Cells 2A, 2B, 2C. The Project

consists of the following major elements: approximately 19,300 cubic yards of

cut material and 9,200 cubic yards of structural fill; placement of 24-inch

thick liner base with permeability not to exceed 1 x 10-7 cm/sec, and placement

of either a 24-inch thick leachate collection layer with a permeability no less

than 1 x 10-2 cm/sec or placement of geonet and 24-inches of a soil layer with

no specified permeability; a 60 mil HDPE geomembrane liner over 350,000 square

feet; the construction of 1,300 feet of 24-foot gravel access road;

construction of a sediment basin; installation of erosion control devices;

installation of underdrain and leachate collection piping; construction of and

improvements to existing perimeter ditches.