Columbus, Georgia

Columbus Convention & Visitors Bureau





Minutes of the Board of Commissioners Meeting

January 16, 2002







I. CALL TO ORDER



The January Board of Directors meeting, held at the Columbus Convention & Trade

Center, was called to order by Lee Brantley at 4:08pm. Members present

included Veola Hymes, Miriam Tidwell, Frances Quick, Dr. Michaell Taylor, Colin

Martin, Jerry Mazurkiewicz, Jack Pezold, Martha Turner, Virgil Thompson, and

Roy Plummer.



Also present were ex-officio members Larry Campbell, Ed Wilson, and James

Baudoin.



Board members absent included Michael Garrigan, Dr. J.A. Hud, Mayor Bobby

Peters, and James McMullen.



Ex-officio members absent included Carmen Cavezza, Burnie Quick, Janice Davis,

and Tony Ford.



CCVB staff members present included Brenda Price, Peter Bowden, Shelby Guest,

Timothy Fields, Amanda Horne-Ryals, Scott Wacter, and Florence Williams.



This month?s guests included Larry Thompson of Greater Columbus Sports & Events

Council and Timothy Fields, the new Director of Sales & Marketing at the

Columbus Convention & Visitors Bureau. Mr. Fields is coming to us from

Augusta, Georgia, where he was Director of Sales & Marketing.





II. APPROVAL OF MINUTES



Secretary Veola Hymes presented the November 2001 minutes to the Board, asking

for any additions or deletions. Brenda Price noted change under Old

Business-Sports Marketing Update. Ms. Price asked to change ?executive

director? to ?staff?. There being no further corrections, Ms. Hymes made a

motion to approve the minutes as corrected. Roy Plummer seconded the motion.

A vote was taken and the motion was carried.

III. TREASURER?S REPORT



In the absent of Treasurer Miriam Tidwell, Brenda Price presented the

Treasurer?s Report to the Board with information for December 2001. Ms. Price

asked the Board to refer to the Balance Sheet, Income Statement, and Line Item

Sheet. The total revenue in the bank as of December was $ 82,977.80, expenses

where $ 73,566.40 with a net income of $ 9,411.40. The year-to-date net income

is $ 17,706.78. Ms. Price explained the CVB is at 50% of the budget year to

date and 51% has been spent. The hotel/motel tax revenue is about 5% more than

projected. The CVB is up about 2% over last year?s fiscal year for the first 6

months.



Ms. Price asked the Board to approve the Treasurer?s Report. Mr. Brantley

asked the Board for any comments or questions concerning the Treasurer?s

Report. There being none, Mr. Brantley made a motion to approve the

Treasurer?s report. The motion was seconded by Dr. Michaell Taylor. A vote

was taken and the motion was carried.





IV. OLD BUSINESS



Compensation Policy Committee:



--Lee Brantley reported the committee for Comp Time Policy had presented their

recommendations to Ms. Price. Ms. Price has completed the policy for

compensation time for staff and presented it to the Board. *See attached.



Mr. Brantley asked the Board for any comments or questions concerning

compensation time for CVB staff. Jerry Mazurkiewicz made an amendment to

change ?end of month? to ?30 days? under Exempt Employees. There being no

further corrections, comments, or questions, Mr. Brantley asked the Board to

make a motion to except the policy for compensation time as amended. Colin

Martin made a motion to approve the policy. Veola Hymes seconded the motion.

A vote was taken and the motion was carried.





V. New Business



Board Orientation:



Brenda Price presented the Board orientation. *See attached. Ms. Price asked

the Board to refer to the Board Handbook. *See attached. Dr. Michaell Taylor

requested an amendment to add, ?Promote Columbus and the region? to the mission

statement in the Board Handbook.



Mr. Brantley asked the Board for any comments or questions regarding the Board

orientation presentation and the Board Handbook. There being none, Mr.

Brantley made a motion to approve the Board Handbook as corrected. Miriam

Tidwell seconded the motion. A vote was taken and the motion was carried.



Ms. Price introduced Larry Thompson of the Greater Columbus Sports & Events

Council. Mr. Thompson is the newest member of the Sports & Events Council.

Mr. Thompson is coming to us from Lee, Georgia, where he was Director of Parks

& Recreation.



Mr. Brantley asked Mr. Thompson to report any New Business. Mr. Thompson

announced the National Fast Pitch Coach Association (NFCA) will be held

February 22-24, 2002. Sports Council anticipates 24 of the top Division 1

softball teams in the country to attend. The Georgia High School State

Championship will be held February 2, 2002, at the Civic Center.





VI. Adjournment



There being no further discussion, Mr. Brantley made a motion to adjourn the

meeting. The motion was approved by general consensus. The meeting was

adjourned at 4:52pm.



*Not included via E-Mail. Available upon request.