Columbus, Georgia

5597



THE HOUSING AUTHORITY OF COLUMBUS, GEORGIA

REGULAR MEETING

JUNE 16, 2004

10:00 A.M.







The Commissioners of the Housing Authority of Columbus, Georgia met in

Regular Meeting in Columbus, Georgia at the place, hour and date duly

established for the holding of such meeting.



Chairman Douglass called the meeting to order and on roll call the

following Commissioners answered present:



Franklin Douglass

Larry Cardin

Emilia Troche

Beatrice Grant

Roxanna Campbell

Wade Tomlinson



The following Commissioner was absent:



Sharon Douglas



In attendance from the Housing Authority staff were J. Len Williams, Executive

Director; Alonzo Rivers, Director of Management; Chris Butzon, Director of

Technical Services; Jim Cardin, Human Resources Manager; Amy Moore, Manager

of HOPE VI and Redevelopment Services; Jeff Morton, Director of Finance; Ed

Crain, Operations Manager; Carole Ravenhill, Executive Assistant. Also

present were Authority Attorney W. M. Page and Ed Harbison, Public Relations

Consultant.



INVOCATION:



The invocation was given by Vice-Chairman Cardin.













5598



APPROVAL OF MINUTES:

The Minutes of the Regular Meeting of May 26, 2004 , upon motion made

by Commissioner Grant and seconded by Commissioner Campbell, were unanimously

approved.



CHARGE-OFF OF TENANT ACCOUNT BALANCES:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2934



A RESOLUTION AUTHORIZING THE CHARGE-OFF OF

TENANT ACCOUNT BALANCES TO COLLECTION LOSS FOR

THE AUTHORITY?S PUBLIC HOUSING PROJECTS

FOR THE MONTH ENDED MAY 31, 2004



(The original of this Resolution is filed in the Resolutions Binder.)



After discussion, upon motion made by Commissioner Tomlinson and

seconded by Commissioner Grant, the Resolution was adopted unanimously.



RESOLUTION ADOPTING FY2005 OPERATING BUDGET FOR

PROJECTS GA 4:1-17:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2935



A RESOLUTION ADOPTING

THE FY2005 OPERATING BUDGET

FOR PROJECTS GA 4:1-17



(The original of this Resolution is filed in the Resolutions Binder.)



Following discussion, upon motion made by Vice-Chairman Cardin and

seconded by Commissioner Grant, the Resolution was adopted unanimously.



















5599



RESOLUTION ADOPTING FY2005 OPERATING BUDGET FOR

NEWTON D. BAKER VILLAGE:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2936



A RESOLUTION ADOPTING

FY2005 OPERATING BUDGET

FOR NEWTON D. BAKER VILLAGE



(The original of this Resolution is filed in the Resolutions Binder.)



Following discussion, upon motion made by Commissioner Campbell and

seconded by Commissioner Tomlinson, the Resolution was adopted unanimously.



RESOLUTION ADOPTING FY2005 OPERATING BUDGET FOR

CHAPMAN HOMES:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2937



A RESOLUTION ADOPTING

FY2005 OPERATING BUDGET

FOR CHAPMAN HOMES



(The original of this Resolution is filed in the Resolutions Binder.)



Following discussion, upon motion made by Commissioner Grant and

seconded by Commissioner Campbell, the Resolution was unanimously adopted.



















5600



RESOLUTION ADOPTING FY2005 OPERATING BUDGET FOR COLUMBUS VILLAS:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2938



A RESOLUTION ADOPTING

THE FY2005 OPERATING BUDGET

FOR COLUMBUS VILLAS



(The original of this Resolution is filed in the Resolutions Binder.)



Following discussion, upon motion made by Vice-Chairman Cardin and seconded by

Commissioner Tomlinson, the Resolution was adopted unanimously.



RESOLUTION ADOPTING FY2005 CONSOLIDATED ADMINISTRATIVE OPERATING BUDGET FOR

SECTION 8, NEW CONSTRUCTION, SINGLE ROOM OCCUPANCY, AND GEORGIA HAP

ADMINISTRATORS PROGRAMS :



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2939



A RESOLUTION ADOPTING FY2005

CONSOLIDATED ADMINISTRATIVE OPERATING BUDGET

FOR SECTION 8, NEW CONSTRUCTION,

SINGLE ROOM OCCUPANCY, AND

GEORGIA HAP ADMINISTRATORS PROGRAMS



(The original of this Resolution is filed in the Resolutions Binder.)



After discussion, upon motion made by Commissioner Tomlinson and

seconded by Commissioner Campbell, the Resolution was adopted unanimously.

























5601







CONTRACT AWARD FOR SITE IMPROVEMENTS AT WARREN WILLIAMS HOMES-PHASE I AND

FARLEY HOMES:



Mr. Butzon stated that the work to be done under this contract would be

for general curb appeal, such as planting trees and shrubs and building brick

walls around dumpsters. He recommended that the contract for this work be

awarded to the low bidder, Weber Construction.



After discussion, upon motion made by Vice-Chairman Cardin and seconded

by Commissioner Tomlinson, award of the contract for site improvements at

Warren Williams Homes-Phase I and Farley Homes was awarded to the low bidder,

Weber Construction.





CONTRACT AWARD FOR REFRIGERATOR REPLACEMENT AT BOOKER T. WASHINGTON APARTMENTS:



Mr. Butzon stated that this contract is for replacement of

refrigerators in each apartment at Booker T. Washington Apartments.

Replacement is necessary because of the age and condition of these appliances.

Mr. Butzon recommended that the contract be awarded to the low bidder, General

Electric Appliances.



After discussion, upon motion made by Vice-Chairman Cardin and seconded

by Commissioner Grant, award of the contract for refrigerator replacement at

Booker T. Washington Apartments to General Electric Appliances was unanimously

approved.



















5602



ORGANIZATIONAL RESTRUCTURING:



Mr. Williams referenced the letter outlining the proposed

organizational restructuring which each Commissioner received prior to the

meeting. He summarized the staffing analysis, explaining how the numbers were

determined and the impact of loss of subsidy from the Peabody HOPE VI

Redevelopment.



Mr. Williams discussed operational changes necessary to the

reorganization and the layout of future plans which will maintain the highest

level of service to our residents while maintaining the financial health of

HACG.



Vice-Chairman Cardin moved that implementation of the organizational

restructuring plan be approved. Motion was seconded by Commissioner Tomlinson

and unanimously approved by the Commissioners present.



EXECUTIVE DIRECTOR?S REPORT:



Mr. Williams mentioned that the annual Commissioners? Retreat will be

in September and asked that the Commissioners give us their preference for

September 16th-18th or 24th-25th.



Mr. Williams gave an update on the Peabody HOPE VI Program. All

phases are on schedule, but there is some concern about the Homeownership Plan

not having been completed. Upon motion made by Vice-Chairman Cardin, seconded

by Commissioner Campbell, and unanimously approved, the Board authorized the

Executive Director to take any actions he deems necessary to ensure that the

milestone dates for the Homeownership Phase of HOPE VI are met.



There being no further business to come before the Board, Chairman

Douglass declared the meeting adjourned.





_________________________________

Franklin Douglass, Chairman

(SEAL)





_________________________________

J. Len Williams, Secretary-Treasurer