Columbus, Georgia

5652



THE HOUSING AUTHORITY OF COLUMBUS, GEORGIA

ANNUAL MEETING

JULY 20, 2005

10:00 A.M.







The Commissioners of the Housing Authority of Columbus, Georgia met in

Annual Meeting in Columbus, Georgia at the place, hour and date duly

established for the holding of such meeting.



Chairman Douglass called the meeting to order and on roll call the

following Commissioners answered present:





Franklin Douglass

Sharon Douglas

Roxanna Campbell

Ruhnell Bankston

Robert Doll



The following Commissioners were absent:



Larry Cardin

Wade Tomlinson



In attendance from the Housing Authority staff were J. Len Williams, Executive

Director; Chris Butzon, Director of Technical Services; Jim Cardin, Human

Resources Manager; Larmar Cunningham, Assistant Director of Finance; Amy Moore,

Manager of HOPE VI and Redevelopment Services; Carolyn LaValley, Director of

Housing and Occupancy; Alonzo Rivers, Director of Management; Carole

Ravenhill, Executive Assistant. Also present were Authority Attorneys W. M.

Page and James C. Clark, Jr.; Ed Harbison, Public Relations Consultant.



INVOCATION:



Chairman Douglass asked that everyone observe a moment of silence to reflect on

the state of our country and to think about our armed forces overseas.





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NEW COMMISSIONER:



Chairman Douglass welcomed newly appointed Commissioner

Robert Doll and introduced him to the other Commissioners present.



INTRODUCTION OF GUESTS:



Mr. Cardin introduced Mr. Charles Osborne of Iron Capital Advisors, who

was present regarding our request for Pension Consulting Services.



APPROVAL OF MINUTES:



The Minutes of the Regular Meeting of June 15, 2005, upon motion made

by Commissioner Douglas and seconded by Commissioner Bankston, were unanimously

approved.



ANNUAL ELECTION OF OFFICERS:



Chairman Douglass noted that this Annual Meeting of the Authority is

scheduled by the By-laws for election of officers of the Board of Commissioners

of the Authority. Following established practice, Chairman Douglass called

upon

Mr. W. M. Page, Authority Attorney, to preside at such election.



Upon nomination made by Commissioner Douglas and seconded by

Commissioner Doll, Franklin Douglass was unanimously re-elected to serve as

Chairman until the next Annual Meeting, and until his successor is elected and

qualified.



Upon nomination made by Commissioner Campbell and seconded by

Commissioner Bankston, Larry Cardin was unanimously re-elected to serve as

Vice-Chairman until the next Annual Meeting, and until his successor is elected

and qualified.



Observing that all other officers of the Authority serve at the

pleasure of the Commissioners and no further elections being required, Attorney

Page stepped down and Chairman Douglass presided for the remainder of the

meeting.







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CHARGE-OFF OF TENANT ACCOUNT BALANCES:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2970



A RESOLUTION AUTHORIZING THE CHARGE-OFF OF

TENANT ACCOUNT BALANCES TO COLLECTION LOSS FOR

THE AUTHORITY?S PUBLIC HOUSING PROJECTS

FOR THE MONTH ENDED JUNE 30, 2005



(The original of this Resolution is filed in the Resolutions Binder.)



After discussion, upon motion made by Commissioner Douglas and seconded

by Commissioner Campbell, the Resolution was adopted unanimously.



CONTRACT AWARD FOR CIVIL ENGINEERING REVIEW SERVICES:



Ms. Moore stated that proposals were requested from Civil Engineering

firms compliant with HACG?s Infrastructure Agreement with the City of Columbus

relating to the Peabody HOPE VI Redevelopment. Proposals were requested in

April and again in May of 2005 with no responses received. Proposals were

requested again in June of 2005 with one response received from Engineering

Solutions Associates, Inc. (ESA). For the work required by the contract, ESA

proposed a fee not to exceed $50,668. Ms. Moore recommended that the Contract

for Civil Engineering Review Services be awarded to ESA.

Following discussion, upon motion made by Commissioner Douglas and

seconded by Commissioner Campbell, award of the Contract for Civil Engineering

Review Services to ESA for a fee not to exceed $50,668 was unanimously

approved.









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CONTRACT AWARD FOR PENSION CONSULTANT:



At the June 15, 2005 Board Meeting, Mr. Cardin presented the results of

the Request for Proposals for a Pension Consultant to perform a due diligence

review of HACG?s employee retirement plan. The low bidder was Iron Capital

Advisors. The Commissioners requested further information about the principals

of this firm, and deferred this item to the July Meeting to give Mr. Cardin

adequate time to prepare this information.



Mr. Charles Osborne, Managing Director of Iron Capital Advisors, was

invited to the July Board Meeting to provide further information about this

firm and to answer any questions that the Commissioners might have.



Mr. Osborne gave an overview of Iron Capital Advisors, its principals

and listed some of their major clients. Mr. Cardin stated that he had

solicited references from the DeKalb County School System and Grady Health

Systems which were very satisfactory. The Commissioners requested that he also

call Hyatt Hotels Corporation.



After discussion, upon motion made by Commissioner Doll and seconded by

Commissioner Douglas, award of the Contract for Pension Consultant to Iron

Capital Advisors was unanimously approved, pending a satisfactory reference

from Hyatt Hotels Corporation.



EXECUTIVE DIRECTOR?S REPORT:



The dates for the Commissioners? Retreat have been set for October 27th

through October 29th in Savannah at the Hyatt Regency.



EXECUTIVE SESSION:



No further business remaining on the Regular Meeting Agenda, Chairman

Douglass requested that the meeting be closed for discussion of real estate

matters in Executive Session.



Motion for such closure of the meeting was made by Commissioner

Douglas, seconded by Commissioner Doll, and duly carried with all Commissioners

present voting affirmatively.







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Thereupon, all persons except said Commissioners, Executive Director Williams,

Ms. Moore, Mr. Butzon, Attorney Page and Attorney Clark retired from the room

and the doors were closed. The meeting proceeded in closed session for

approximately 25 minutes. Thereupon, the meeting was resumed in open session,

with doors open to the public. The Chairman?s affidavit regarding the closed

session is filed with these Minutes as required by law.

There being no further business to come before the Board, the meeting

was adjourned.











___________________________________

Franklin Douglass, Chairman









___________________________________

J. Len Williams, Secretary-Treasurer