Columbus, Georgia

December 4, 2003



The Board of Elections and Registrations board meeting was held December 4th at

2:00 p.m.



Members present: Walter J. Wright, Jr. -

Chairperson

Ken Barfield

Margaret

Jenkins

Eleanor White







S Y N O P S I S



COMMENTS: Nancy told the board that Council, on December 23rd , will present a

resolution to Jan Dickens? family.



NEW BUSINESS:



Chairperson:



Ken moved that the appointment be postponed until the new board member is

seated. Eleanor White made a motion that Mr. Wright, vice-chairperson, be

moved to the position of chairperson. Margaret Jenkins seconded the motion

with comment. Mrs. Jenkins stated it should be automatic that the vice

chairperson assume the duties of chairperson. The by-laws should be amended to

specify this rule. Ken Barfield stated that the board had done without a

chairperson for four months and everything had gone okay. He stated that we

have a new person coming on board and he feels that the person, in order to be

an effective part of the board should have input on who the new chairperson

will be. Mr. Barfield stated that he would like to see the motion withdrawn

and postponed until the next board meeting. The vice-chairperson asked for a

call of votes on the motion. Vote was three to one.



Election Complaints:



Mr. Robert Stanford and Mr. Bill Massey made a complaint that the Key precinct

is not handicap accessible.



Ken Barfield suggested that the study that was conducted for handicap

accessibility of the precincts be brought to the attention of the City Council

or the School District. Nancy Boren stated that we are waiting on direction

from the Secretary of State concerning







Federal funds that will be available to help bring each polling place to some

level of handicap accessibility. The board asked that Nancy contact the

Secretary of State prior to the next board meeting to see if some

recommendation as to how we should proceed. Let the Secretary of State be made

aware that a complaint has been received from electors. Nancy was instructed

to send letters to the complainants to assure them that the problem has been

forwarded to the proper authorities. Send a copy of the letter to the City

Manager.



Nancy asked the board to agree to have the precinct managers attend the January

board meeting to discuss some problems that they may have encountered during

the last election and to give a chance for the board to discuss issues that

they have concerning election procedures at the polling places.



The board discussed ways to get information out to the voters concerning

absentee voting and other factors to help the voter understand the procedures

for voting. The decision was tabled until the next board meeting.



Ken Barfield requested that the board go into executive session at 2:50 p.m. to

discuss personnel issues. The board reconvened their regular board meeting at

3:25 p.m.



A motion was made for the board to receive an amount of $125.00 as compensation

for attending the court hearing held on November 26, 2003. Motion seconded,

vote was unanimous.



Ballot Order: After a discussion the board instructed Nancy to order 3,000

Republican ballots, 4,000 Democratic ballots and 4,000 Non-Partisan ballots.



OLD BUSINESS:



Ken Barfield asked that one of the physical voting machines be viewed to

determine if the X that appears next to the voters choice is displayed in red

or black on the touch screen unit. Margaret Jenkins recommended that a voting

machine be brought to the office at the next board meeting so that the newly

appointed board member will be present.



By-Laws: The changes to the by-laws were discussed among the board members

that were present. The by-laws will be voted on for adoption at the January

meeting.



Area Managers: A decision will be made at the January meeting concerning area

managers for the next election.



Being no further business to discuss, a motion was made and seconded for

adjournment. Vote was unanimous.





Diane Scrimpshire Walter J. Wright, Jr.

Recording Secretary Chairperson