Columbus, Georgia

CCVB Board Meeting

September 18, 2002

8:00 AM

Historic Columbus Foundation Headquarters

1440 2nd Avenue

PRELIMINARY

Meeting called by: Executive BoardType of meeting:Monthly Board of Commissioners

Facilitator: Lee BrantleyNote taker:Rose Lynn

Attendees: Lee Brantley, Michael Garrigan, Veola Hymes, Dr. J.A. Hud, Jerry

Mazurkiewicz, James McMullen, Colin Martin, Mayor Bobby Peters, Jack Pezold,

Roy Plummer, Frances Quick, Miriam Tidwell, Dr. Michaell Taylor, Virgil

Thompson, Martha Turner



James Baudoin, Larry Campbell, Carmen Cavezza, Janice Davis, Charlie Schilling,

Burnie Quick, Ed Wilson

Please read: Minutes & Treasurer?s Report

Please bring: Board Packet including all documentation

----- Agenda Topics -----



Call to Order Lee Brantley

Welcome Guests Lee Brantley

Approve Minutes Veola Hymes

Treasurer's Report Miriam Tidwell

Old Business Lee Brantley

New Business

Historic Columbus Foundation Virginia Peebles

Other Business Group

Adjourn Lee Brantley











Columbus Convention & Visitors Bureau

Minutes of the Board of Commissioners Meeting

September 18, 2002





I. CALL TO ORDER



The September Board of Commissioners meeting, held at the Historic Columbus

Foundation located at 1440 Second Avenue, was called to order at 8:10 A.M. by

the president, Lee Brantley. Board members present included Veola Hymes, Jerry

Mazurkiewicz, James McMullen, Col. Roy Plummer, and Martha Turner.



Ex-Officio member present was Ed Wilson.



Board Members absent included Michael Garrigan, Dr. J.A. Hud, Colin Martin,

Mayor Bobby Peters, Jack Pezold, Frances Quick, Dr. Michaell Taylor, Virgil

Thompson, and Miriam Tidwell.



Ex-Officio members absent included James Baudoin, Larry Campbell, Carmen

Cavezza, Janice Davis, Burnie Quick, and Charlie Schilling.



CCVB staff members present included Peter Bowden, Rhonda DePratt, Rose M. Lynn,

Mike Owens, Lativia Rivers, and Amanda Horne-Ryals.



Guests attending: Tom Scott--Chamber-of-Commerce.





II. APPROVAL OF MINUTES



Lee Brantley acknowledged that as a quorum was not present to conduct any

official business, therefore the review of the August 2002 minutes were

deferred for approval until the October 2002 Board meeting.



III. TREASURER?S REPORT



In the absence of Treasurer, Miriam Tidwell, Deputy Director Peter Bowden

provided the Board with a financial overview. Mr. Bowden stated that the July

and August financial statements were not provided to be Board due to a delay in

receiving the reports. Upon review of the financial statements by the CCVB,

posting errors and omission were discovered that precluded presentation to the

September Board meeting. Mr. Bowden expressed regrets to the Board for being

unable to present the July and August monthly financials; however, he

acknowledged that these types of problems reveal a need to bring the accounting

services back in-house for better control. Mr. Bowden assured the Board ?the

bottom line looked good in that there was money in the bank.?



Approvals of the July and August financial statements were deferred until the

October 2002 Board meeting.

IV. OLD BUSINESS



There was no Old Business to report.



V. NEW BUSINESS



Peter Bowden provided a brief review of the Year-End Audit with the Board.

There were no outstanding items of concern and the CCVB is financially in good

shape. Mr. Bowden pointed out on the ?Statement of Position,? under Fixed

Assets, the purchase of the company van and software were not broken out: the

CCVB purchased a van and did some software improvement. Also, under Current

Liabilities, the liabilities that were incurred in June but were paid for in

July were not broken out. Mr. Bowden reminded the Board that the CCVB?s fiscal

year is from July to June. The Ending Fund Balance in July 01 was $220,000 and

in June 02 was $205,573. Mr. Bowden asked if there were any questions. Mr.

Brantley inquired if there was a budget carry over? Mr. Bowden stated that

the Ending Fund balance carried over in June 02 was $205,573.00. Mr. McMullen

asked the cost of the audit? Mr. Bowden commented that the expenses paid to

the accountant were $6,500 per year on a contract secured three years ago.

Currently, the accountant has been unable to provide adequate time for Staff to

properly review and provide timely adjustments to discrepancies in the

accounting paperwork due to a change in his position with his (the accountants)

firm, which would suggest the CCVB to take control of its accounting or

identify other resources.



Mr. Brantley stated to the Board that the bottom line of the audit indicated

that the CCVB is financially in good shape. There were no further questions or

discussion concerning the audit.



Mr. Bowden introduced Mike Owens to the Board as a new member to the Sales Team.



Mr. Brantley turned the floor over to Virginia Peebles, Executive Director of

the Historic Columbus Foundation. Ms. Peebles shared the history of the

Historic Columbus Foundation and presented a video. After the video

presentation, the floor was opened for questions. Ms. Peebles discussed the

focus and mission of the Historic Columbus Foundation, and the educational

programs that are currently in place.





VI. ADJOURNMENT



There being no further discussion, Mr. Brantley adjourned the meeting at 8:55

AM.