Columbus, Georgia

Agenda Item #________





Columbus Consolidated Government

Council Meeting



January 14, 2003





Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) SMOKE DETECTORS FOR ELEVATORS ? BID NO. 03-0040



It is requested that Council authorize the purchase of elevator smoke detectors

from Columbus Fire & Safety Equipment Company, Inc., in the amount of

$26,895.00. The vendor will provide and install smoke detectors in each

elevator lobby at each floor and in the machine room of the Government Center.



This purchase is mandated by the GA Department of Labor, Safety Engineering

Section proposed and adopted Elevator Regulation 300-3-6-13(5). This rule

requires all existing elevators, having a travel of more than 25 feet, to

comply with ?Fire Emergency Service? requirements of ASME A17.1, 1987 Edition.

This requirement is also a part of the ?Life Safety Codes? NFPA-101, Chapter

7-4.



Ninety bid invitations were mailed. A Mandatory Pre-Bid Conference/Site Visit

was held on December 6, 2002; five vendors attended the conference. Two bids

were received on December 18, 2002. This bid has been advertised, opened and

reviewed. The bidders were:



VENDOR BID AMOUNT

Columbus Fire & Safety Equipment Co., Inc.

(Columbus, GA) $ 26,895.00

Ritch Electric Company, Inc.

(Columbus, GA) 26,900.00



Funds are available in FY03 Budget, Public Services ? Other

Maintenance/Repairs, Building Maintenance-General Government;

0101-260-3710-REPA-6529.02.



?ITEM A?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE PURCHASE OF ELEVATOR SMOKE DETECTORS FROM

COLUMBUS FIRE & SAFETY EQUIPMENT COMPANY, INC., IN THE AMOUNT OF $26,895.00



WHEREAS, The vendor will provide and install smoke detectors in each

elevator lobby at each floor and machine room of the Government Center; and,



WHEREAS, This purchase is mandated by the GA Department of Labor,

Safety Engineering Section proposed and adopted Elevator Regulation

300-3-6-13(5). This rule requires all existing elevators, having a travel of

more than 25 feet, to comply with ?Fire Emergency Service? requirements of ASME

A17.1, 1987 Edition. This requirement is also a part of the ?Life Safety

Codes? NFPA-101, Chapter 7-4.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase elevator smoke detectors

from Columbus Fire & Safety Equipment Company, Inc., in the amount of

$26,895.00. Funds are available in FY03 Budget, Public Services ? Other

Maintenance/Repairs, Building Maintenance-General Government;

0101-260-3710-REPA-6529.02.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____ _____, 2003 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: January 14, 2003



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids





January 15, 2003

1. Lube Fuel Truck ? Bid No. 03-0058

Scope of Bid

Provide One (1) Lube Fuel Truck to be used by the Street Improvement Division

of the Public Services Department.



2. Chipper Truck ? Bid No. 03-00057

Scope of Bid

Provide Three (3) Chipper Trucks to be used by the Landscape and Forestry

Division, of the Public Services Department.



January 22, 2003

1. Work Boots (Annual Contract) ? Bid No. 03-0062

Scope of Bid

Provide approximately 263 work boots, of various sizes and widths, to

employees at Public Services Department, Metra Transit and the Engineering

Department. The boots will be purchased on an ?as needed? basis. The contract

term will be for one year, with the option to renew for two additional

twelve-month periods.



2. Sports Equipment ? Bid No. 03-0066

Scope of Bid

Provide sports equipment of current model/production year to be utilized by the

Parks and Recreation Department of the Columbus Consolidated Government.



January 24, 20003

1. Consulting Services to Determine Direction and the Development and

Implementation of a Criminal Records Management System - RFP 03-0018

Scope of RFP

Provide consulting services to assist with the operational design and selection

of an integrated records management system for the Columbus Police, Sheriff,

Fire/EMS Department and Courts. The successful bidder may be chosen to

implement the software and processes redesign initiatives.