Columbus, Georgia

Agenda Item #___4_____





Columbus Consolidated Government

Council Meeting



January 21, 2003





Agenda Report #____011_______



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) INDUSTRIAL/COMMERCIAL MULCHING MOWER & REPAIR PARTS (ANNUAL CONTRACT) - BID

NO. 03-0062



It is requested that Council approve the purchase of Industrial/Commercial

Mulching Mower & Repair Parts on an "as needed" basis from Taapken Small Engine

Repair for the estimated annual contract value of $15,299.70. Various City

departments will use the equipment. The term of the contract will be for one

(1) year.



Sixty bid invitations were mailed; four bids were received December 11, 2002.

This bid has been advertised, opened, and reviewed. The bidders were:



Description/Vendors *Taapken Small Engine

(Fort Michell, AL) *Trailmate

(Sarasota, FL) Outdoor Products

(Columbus, GA) **Quick Kut

(Claxton, GA)

1. 22? Walk Behind Industrial/Commercial Mulching Mower

$ 509.99

$ 509.99

$ 599.00

$ 524.99

Repair Parts

2. 22? Deck $ 56.96 $ 56.96 $ 57.30 $ 49.99

3. Spindle $ 56.21 $56.21 $ 54.06 $ 48.50

4. Engine Pulley $ 26.21 $ 26.21 $ 14.87 $ 9.50

5. Rear Wheel Assy. $ 29.96 $ 29.96 $ 39.51 $ 24.99

6. Belt $ 11.21 $ 11.21 $ 9.96 $ 3.99

7. Front Wheel $ 9.72 $ 9.72 $ 12.13 $ 5.50

8. Mulch Blade $ 22.46 $ 22.46 $ 11.62 $ 5.00



*Taapken Small Engine and Trailmate were tied in all areas of their bid prices,

therefore per bid specifications, General Provisions, Clause # 9, Taapken Small

Engine was awarded the contract due to previously awarded contracts.



**Quick Kut did not include the required statement describing store or branch.

Therefore, the bid was deemed "Incomplete".



Funds are budgeted each fiscal year for this ongoing expense, Public Services,

Right-of- Way Maintenance Operating Materials, 0203-260-3120-ROWM-6728, Parks &

Recreations, Park Services - Operating Materials, 0101-270-2100-PSRV-6728.



* * * * * *



(B) FIBER CONTROLLER EQUIPMENT



It is requested that Council authorize payment to Motorola Communications

Enterprise (Atlanta, GA) in the amount of $55,891.00 for repairs to the fiber

controller equipment. The equipment is located on the roof of the Government

Center Tower and is used for data transmission. The equipment was destroyed by

lighting in August 2002. The affected departments include the Sheriff, Police,

Fire, Information Technology and Inspections and Codes. Motorola

Communications Enterprise provided repair and installation services and

technical assistance to restore the equipment.



Funds are available in FY03 Budget, General Fund Contingency;

0101-590-2000-CONT-9801.



* * * * * *



(C) DOCUMENT IMAGING SOFTWARE SERVER LICENSE AND SCANNING EQUIPMENT



It is requested that Council authorize the purchase of document imaging

software server license and scanning equipment from ISPA, Inc., (Clearwater,

FL), in the amount of $48,156.00. The purchase includes start-up services and

training.



As part of the on-going efforts of the CCG to reduce paper and migrate to a

paperless environment, an imaging system is needed to enhance the daily

operation of the Tax Assessor's Office, Clerk of Council and the Office of the

Probate Court. These departments were targeted by the City Manager as a

priority for an imaging system to save and retrieve appraisal, council and

court documents electronically. The unlimited licensing feature will give us

the capability to set up other departments in the future with the same imaging

features and processes. This system will provide a document imaging system

that will serve the entire CCG.



After a full investigation and a series of product demonstrations from vendors

of electronic on-line agenda solutions, the CCG IT department has concluded

that the complete solution presented by DocMaestro, a division of ISPA, Inc.,

an Atlanta based small business, fully meets the stated requirements. The

DocMaestro solution includes the following unique feature not included in any

other system on the market today: DocDepot? (the core component of the

solution) is a web-based document repository and delivery system, eliminating

the need for time consuming and costly indexing. DocDepot can be installed on

our server with an unlimited user license (no need for costly seat licenses).

Therefore ISPA, Inc., is considered an only know source for the specific

software.



Funds are budgeted in FY03 Budget, Information Technology ? Computer Software;

0101-210-1000-ISS-6713.



* * * * * *



(D) SURVEILLANCE EQUIPMENT FOR GOVERNMENT CENTER ? RFP NO. 03-0012



It is requested that Council authorize the execution of a contract with Global

Technologies for the procurement of surveillance equipment. The vendor will

provide, install and maintain a surveillance system for the Government Center.

The system will be a combination of fixed and pan and tilt cameras for both

internal and external purposes.



Requests for proposals were mailed to eighty vendors. A Non-Mandatory

Pre-Proposal Conference/Site Visit was held on September 26, 2002; six vendors

attended the conference/site visit. This RFP has been advertised. Five

proposals were received on October 17, 2002:



Global Technologies (Nixa, MO)

1A-COM Protection Services (Columbus, GA)

ADT Security Services, Inc. (Columbus, GA)

First Signal, Inc. (Marietta, GA)

2Siemens Security (Marietta, GA)

1The proposals submitted by A-COM Protection Services did not include the

required warranty information and itemized cost proposal, therefore the

vendor?s bid was deemed incomplete.



2The proposal submitted by Siemens Security did not include the required

qualifications, service plan and warranty information, therefore the vendor?s

bid was deemed incomplete.



Proposals were reviewed by the Evaluation Committee, which consisted of

representatives from the Sheriff?s Office, METRA Transit System and Facilities

Maintenance Division. The City?s Procurement Ordinance, Contracting for

Equipment, Supplies or Professional Services per Article 3-110, governs the RFP

process. During the RFP process, there is no formal opening due to the

possibility of negotiated components of the proposal. In the event City

Council does not approve the recommended offeror, no proposal responses or any

negotiated components are made public until after the award of the contract.

The cost information and evaluation results have been submitted to the City

Manager in a separate memo for informational purposes.



Funds are budgeted in FY03 Budget, Special Projects - Capital Projects Fund,

Capital Expenditures-Over $5000, Surveillance Camera Package;

0508-660-1000-CPGF-7761-22198030.





(E) ELEVATOR UPGRADES ? BID NO. 03-0045



It is requested that Council authorize the execution of a contract for the

procurement of elevator upgrade services from Elevator Service Company in the

amount of $90,027.00. The vendor will upgrade the present elevator control

systems to the latest ANSI A.17 Code for Fire Return Services Phase I & II.

The services shall include all labor and material to install current code

requirements on the elevators located in the Government Center and the Muscogee

County Jail.



Sixteen bid invitations were mailed. A Mandatory Pre-Bid Conference/Site Visit

was held on December 4, 2002; four vendors attended the conference/site visit.

Three bids were received on December 18, 2002. This bid has been advertised,

opened and reviewed. The bidders were:



Vendors Government Center

Elevators Muscogee County Jail

Elevators Total Bid

Amount

Elevator Service Co.

(Columbus, GA) 61,835.00 28,192.00 $90,027.00

Schindler Elevator Corp.

(Smyrna, GA) 64,741.00 35,238.00 $99,979.00

Otis Elevator Service

(Atlanta, GA) 99,600.00 57,000.00 $156,600.00



Funds will be available in FY03 Budget, Public Services ? Other

Maintenance/Repairs, Building Maintenance-General Government;

0101-260-3710-REPA-6529.02 upon adoption of the FY 03 mid year budget

adjustment .



* * * * * *



(F) MOBILE GROUNDS SWEEPER ? BID NO. 03-0055



It is requested that Council authorize the purchase of one (1) mobile grounds

sweeper from Consolidated Disposal Systems, Inc., in the amount of $26,470.00.



The mobile grounds sweeper will be used by METRA to clean the River Center

parking garage. Daily use of the garage requires continuous cleaning and

maintenance of the facility.



Twenty-eight bid invitations were mailed. Two bids were received on December

18, 2002. This bid has been advertised, opened and reviewed. The bidders were:



BIDDERS TOTAL

Consolidated Disposal Systems, Inc.

(Smyrna, GA) $26,470.00

Tennant Sales & Service Company

(minneapolis, MN) $28,155.67





Funds are budgeted in FY03 Budget, Transportation Fund ? METRA FTA, Capital

Expenditures over $5,000.00; 0751-610-2400-MFTA-7761; (City 10%; Federal 80%

and state 10%).





* * * * * *



(G) YOUTH BASKETBALL UNIFORMS (ANNUAL CONTRACT) - BID NO. 03-0048



It is requested that Council approve the purchase of various sizes of youth

basketball uniforms from Columbus Fire & Safety on an "as needed basis" for the

estimated annual contract value of $10,000.00. The Parks and Recreations Youth

Division will utilize the uniforms for the upcoming 2003-basketball season.



The contract term will be for one year, with the option to renew for two

additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of the contractor and the City.



Seventy-four invitations were mailed; three bids were received December 11,

2002. This bid has been advertised, opened and reviewed. The bidders were:



Description/Vendor Sizes Columbus Fire & Safety (Columbus, GA) *J.U.S.T. Sportswear

(Columbus, GA) *Tiger Innovations Group (Ellington, CT)

UNIT PRICE

Youth Jersey Small 9.33 10.50 12.80

Youth Jersey Medium 9.33 10.50 12.80

Youth Jersey Large 9.33 10.50 12.80

Adult Jersey Small 10.30 11.50 14.30

Adult Jersey Medium 10.30 11.50 14.30

Adult Jersey Large 10.30 11.50 14.30

Adult Jersey X-Large 10.30 11.50 14.30

Adult Jersey XX-Large 11.56 12.50 16.31

Youth Shorts XXX-Large 12.83 13.50 17.50

Youth Shorts Small 8.13 11.50 10.14

Youth Shorts Medium 8.13 10.00 10.14

Adult Shorts Large 8.13 10.00 10.14

Adult Shorts Small 9.40 10.50 12.74

Adult Shorts Medium 9.40 10.50 12.74

Adult Shorts Large 9.40 10.50 12.74

Adult Shorts X-Large 9.40 10.50 12.74

Adult Shorts XX-Large 11.30 11.50 12.74

Adult Shorts XXX-Large 15.05 12.50 12.74



*The bids submitted by J.U.S.T. Sportswear and Tiger Innovations Group did not

include the acknowledgement of receipt of Addendum #1, manufacture?s warranty,

literature and the required sample uniform. Therefore the vendors? bids were

deemed incomplete. The Purchasing Division notified the vendors, in writing,

of the evaluation results.



Funds are budgeted in each fiscal year for this on going expense, Parks &

Recreation, Youth Activities, Uniforms; 0101-270-3440-YOTH-6781.



* * * * * *



(H) WORKER?S COMPENSATION ANNUAL ASSESSMENT FEE



It is requested that Council authorize payment to the State Board of Workers?

Compensation (Atlanta, GA) in the amount of $19,619.81. This expense is for

the FY03 annual assessment, which is a calculation of fees owed, based on

payroll and numbers of claims in previous years.



Funds are budgeted in FY03 Budget, Human Resources ? Workers? Compensation;

0860-220-3820-WCOM-6230.





?ITEM A?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE PURCHASE OF INDUSTRIAL/COMMERCIAL MULCHING

MOWER & REPAIR PARTS ON AN ?AS NEEDED? BASIS FROM TAAPKEN SMALL ENGINE FOR THE

ESTIMATED ANNUAL CONTRACT VALUE OF $15,299.70.



WHEREAS, various City departments will use the equipment; and,



WHEREAS, the term of the contract will be for one (1) year.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase

industrial/commercial mower & repair parts on an "as needed" basis from Taapken

Small Engine for the estimated annual contract value of $15,299.70. Funds are

budgeted each fiscal year for this ongoing expense, Public Services, Right-of-

Way Maintenance Operating Materials, 0203-260-3120-ROWM-6728, Parks &

Recreations, Park Services - Operating Materials, 0101-270-2100-PSRV-6728.

_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA COMMUNICATIONS ENTERPRISES

IN THE AMOUNT OF $55,891.00 FOR REPAIRS TO THE FIBER CONTROLLER EQUIPMENT.



WHEREAS, The equipment is located on the roof of the Government Center

Tower and is used for data transmission. The equipment was destroyed by

lighting in August 2002. The affected departments include the Sheriff, Police,

Fire, Information Technology and Inspections and Codes. Motorola

Communications Enterprise provided repair and installation services and

technical assistance to restore the equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to pay Motorola

Communications Enterprises in the amount of $55,891.00 for repairs to the fiber

controller equipment. Funds are available in FY03 Budget, General Fund

Contingency; 0101-590-2000-CONT-9801.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2003 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO. _____



A RESOLUTION AUTHORIZING THE PURCHASE OF DOCUMENT IMAGING SOFTWARE

SERVER LICENSE AND SCANNING EQUIPMENT FROM ISPA, INC., IN THE AMOUNT OF

$48,156.00.



WHEREAS, As part of the on going efforts of the CCG to reduce paper and migrate

to a paperless environment, an imaging system is needed to enhance the daily

operation of the Tax Assessor's Office, Clerk of Council and the Office of the

Probate Court. These departments were targeted by the City Manager as a

priority for an imaging system to save and retrieve appraisal, council and

court documents electronically. The unlimited licensing feature will give us

the capability to set up other departments in the future with the same imaging

features and processes. This system will provide a document imaging system

that will serve the entire CCG. This purchase includes start-up services and

training; and,



WHEREAS, After a full investigation and a series of product demonstrations from

vendors of electronic on-line agenda solutions, the Columbus Government IT

department has concluded that the complete solution presented by DocMaestro, a

division of ISPA, Inc., an Atlanta based small business, fully meets the stated

requirements. The DocMaestro solution includes a web-based document repository

and delivery system, eliminating the need for time-consuming and costly

indexing. This unique feature is not included in any other system on the

market today. Therefore ISPA, Inc., is considered an only known source for the

specific software.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase document imaging

software server license and scanning equipment from ISPA, Inc., in the amount

of $48,156.00. Funds are budgeted in FY03 Budget, Information Technology ?

Computer Software; 0101-210-1000-ISS-6713.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM D?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH GLOBAL TECHNOLOGIES

FOR THE PROCUREMENT OF SURVEILLANCE EQUIPMENT.



WHEREAS, an RFP was administered (RFP No. 03-0012) and five proposals were

received; and,



WHEREAS, the proposal submitted by Global Technologies met all proposal

requirements and is deemed most responsive to the RFP.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Global Technologies for the procurement of surveillance equipment. Funds are

budgeted in FY03 Budget, Special Projects - Capital Projects Fund, Capital

Expenditures-Over $5000, Surveillance Camera Package;

0508-660-1000-CPGF-7761-22198030.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM E?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE

PROCUREMENT OF ELEVATOR UPGRADE SERVICES FROM ELEVATOR SERVICE COMPANY IN THE

AMOUNT OF $90,027.00.



WHEREAS, The vendor will upgrade the present elevator control systems

to the latest ANSI A.17 Code for Fire Return Services Phase I & II. The

services shall include all labor and material to install current code

requirements on the elevators located in the Government Center and the Muscogee

County Jail.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract for the

procurement of elevator upgrade services from Elevator Service Company in the

amount of $90,027.00. Funds will be available in FY03 Budget, Public Services

? Other Maintenance/Repairs, Building Maintenance-General Government;

0101-260-3710-REPA-6529.02 after adoption of the FY 03 mid year budget

adjustment.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM F?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MOBILE GROUNDS SWEEPER

FROM CONSOLIDATED DISPOSAL SYSTEMS, INC., IN THE AMOUNT OF $26,470.00.



WHEREAS, The mobile grounds sweeper will be used by METRA to clean the

River Center parking garage. Daily use of the garage requires continuous

cleaning and maintenance of the facility.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) Mobile Grounds

Sweeper from Consolidated Disposal Systems, Inc., in the amount of $26,470.00.

Funds are budgeted in FY03 Budget, Transportation Fund ? METRA FTA, Capital

Expenditures over $5,000.00; 0751-610-2400-MFTA-7761; (City 10%; Federal 80%

and state 10%).



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM G?

A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS SIZES OF YOUTH BASKETBALL

UNIFORMS FROM COLUMBUS FIRE AND SAFETY FOR THE ESTIMATED ANNUAL CONTRACT VALUE

OF $10,000.00.



WHEREAS, these uniforms will be purchased on an ?as needed basis? and will be

used by Parks and Recreation Youth Division of the Columbus Consolidated

Government.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase various sizes of

youth basketball uniforms from Columbus Fire and Safety in the estimated annual

contract amount of $10,000.00. The contract period will be for one year with

the option to renew for two additional twelve-month periods. Contract renewal

is contingent upon the mutual agreement of the City and the contractor. Funds

are budgeted in each fiscal year for this on going expense, Parks & Recreation,

Youth Activities, Uniforms; 0101-270-3440-YOTH-6781.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





____________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM H?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING PAYMENT TO THE STATE BOARD OF WORKERS? COMPENSATION

(ATLANTA, GA) FOR THE FY03 ANNUAL ASSESSMENT IN THE AMOUNT OF $19,619.81.



WHEREAS, This expense is for the FY03 annual assessment, which is a calculation

of fees owed, based on payroll and numbers of claims in previous years.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to pay the State Board of Workers?

Compensation for the FY03 Annual Assessment in the amount of $19,619.81. Funds

are budgeted in FY03 Budget, Human Resources ? Workers? Compensation;

0860-220-3820-WCOM-6230.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: January 21, 2003



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids





January 22, 2003

1. Work Boots (Annual Contract) ? Bid No. 03-0062

Scope of Bid

Provide approximately 263 work boots, of various sizes and widths, to

employees at Public Services Department, Metra Transit and the Engineering

Department. The boots will be purchased on an ?as needed? basis. The contract

term will be for one year, with the option to renew for two additional

twelve-month periods.



2. Sports Equipment ? Bid No. 03-0066

Scope of Bid

Provide sports equipment of current model/production year to be utilized by the

Parks and Recreation Department of the Columbus Consolidated Government.



3. Television Campaign For City?s Recycling Program ? RFP No.

03-0019

Scope of RFP

The Columbus Consolidated Government (City) invites proposal submissions from

qualified vendors to develop a television campaign for the City?s Recycling

Program.





January 24, 20003

1. Consulting Services to Determine Direction and the Development

and Implementation of a Criminal Records Management System - RFP

03-0018

Scope of RFP

Provide consulting services to assist with the operational design and selection

of an integrated records management system for the Columbus Police, Sheriff,

Fire/EMS Department and Courts. The successful bidder may be chosen to

implement the software and processes redesign initiatives.





January 29, 2003

1. Frames, Grates, Covers & Inlets (Annual Contract) ? Bid No. 03-0063

Scope of Bid

Provide frames, grates, covers and inlets to be purchased on an ?as needed

basis?. The term of contract shall be for one year, with the option to renew

for two (2) additional twelve-month periods. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



2. Electric Motor Repair (Annual Contract) ? Bid No. 03-0065

Scope of Bid

Provide repair services for electric motors. The repairs will include all

single and three phase electric motors up to 150 HP to include, but not limited

to, Belt-Drive A/C Blower Motors, Direct-Drive A/C Blower Motors and Water

Circulators. The term of contract shall be for two years, with the option to

renew for three (3) additional twelve-month periods. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



3. Global Positioning Satellite Survey System ? RFP No. 03-0020

Scope of Bid

The Columbus Consolidated Government (City) invites proposal submissions from

qualified vendors to provide a Real Time and Post Processing Global Positioning

Satellite Survey System (GPS) for the purpose of mapping the drainage network

of Muscogee County.



February 5, 2003

1. Sedan, Police Pursuit, Four Door ? Bid No. 03-0059

Scope of Bid

Provide Forty-Eight (48) Sedans, Police Pursuit, Four Door vehicles to be used

by the Police Department, Sheriff Department, Marshal Department and Fire/EMS

Department.



2. Water Management Services (Annual Contract) ? Bid No. 03-0064

Scope of Bid

Provide a comprehensive water management program for the cooling towers,

boilers and closed loop systems operated by Columbus Consolidated Government.

The term of contract shall be for one year, with the option to renew for two

(2) additional twelve-month periods. Contract renewal will be contingent upon

the mutual agreement of the City and the Contractor.



February 7, 2003

1. Engineering Services Related to the Development of a Master Plan for

Enhancements to the Storm Water Infrastructure in the Old Towne Basin and

throughout Columbus-Muscogee County ? RFP No. 03-0021

Scope of RFP

Provide engineering services for the development of a master plan for the

enhancements to the storm water infrastructure in the Old Towne Basin and other

parts of Columbus-Muscogee County. Services during the contract shall include,

but not be limited to, planning, study, inventory, prioritizing, designing and

contract preparation and administration to include inspection during

construction.