Columbus, Georgia

Agenda Item #___6____





Columbus Consolidated Government

Council Meeting



December 21, 2004





Agenda Report #____58_____





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

_________________________________________________________________



A) CAB & CHASSIS FOR REFUSE TRUCKS ? RFB NO. 05-0034



It is requested that Council authorize the purchase of five (5) cab and chassis

from Beck Motor Company in the amount of $448,025.00.



Refuse bodies will be mounted on these cab and chassis. The refuse bodies will

be purchased at a later date after the award recommendation from the Fleet Shop

is finalized. The refuse trucks are replacement vehicles and will be used by

the Solid Waste Collection Division to pick up household garbage throughout the

City.



Two hundred, eight bid invitations were mailed. Six bids were received on

November 10, 2004. This bid has been advertised, opened and reviewed. The

bidders were:







VENDORS Option 1

Cab & Chassis

(5 units)

UNIT COST TOTAL COST



Beck Motor Company (Albany, GA)

$ 89,605.00

$ 448,025.00



Freightliner, Sterling & Western Star (Tifton, GA)

$ 97,858.00

$ 489,290.00



Atlanta Freightliner (Forest Park, GA) 1

$ 98,545.00

$ 492,725.00



Georgia Commercial Vehicles (Mableton GA)

$ 98,941.00

$ 494,705.00



Volvo & GMC Truck Center (Charlotte, NC) 2

$ 103,872.00

$ 519,360.00



Crane Carrier Company (Tulsa, OK)

$ 109,157.00

$ 545,785.00



1 Atlanta Freightliner failed to include the required warranty. Therefore,

the vendor?s bid was deemed incomplete.



2 Volvo & GMC Truck Center failed to include the required acknowledgement of

Addenda No. One and Two. Therefore, the vendor?s bid was deemed incomplete.



Funds are budgeted in FY05 Budget, Integrated Waste Management Fund - Public

Services ? Solid Waste Collection ? Heavy Trucks; 0207-260-3510-GARB -7723.



* * * * * * *



(B) E-911 RECURRING CHARGES



It is requested that Council authorize reimbursement to Southern Linc in the

amount of $36,187.70 for E-911 recurring charges for January thru September

2004; and authorizing reimbursement to Public Service Cellular in the amount of

$80,280.72, for E-911 recurring charges since 2001; and approve reimbursements

for future recurring charges.



Southern Linc and Public Service Cellular provide E-911 wireless services to

the City. Although both companies have provided E-911 services for the past

four to five years; the companies did not invoice the City for reimbursement

until this year.



Funding will come from the FY05 budget amendment. Funding for reimbursements

for future recurring charges will be budgeted as needed in the appropriate

fiscal year.



* * * * * * *



(C) EQUIPMENT RENTAL TO RESOLVE LANDFILL OVERFILL



It is requested that Council approve payments to United Rental Company

(Columbus, Georgia) and Volvo Rents (Columbus, Georgia) for the rental of heavy

equipment in an amount not to exceed $140,000.00. The equipment is needed to

resolve an overfill violation, issued by the Georgia Department of Natural

Resources, at Pine Grove Landfill, which must be resolved by February 20, 2005.



The violation resulted from the over-fill of Phase One Cells A and B, of the

landfill, due to delays in the construction of cells C, D, E and F. The

Georgia EPD discovered the overfilled area and entered into a consent order

with the city to correct the violation not later than February 20, 2005. To

resolve the issue as expediently as possible, the Public Services Department

obtained price quotes from vendors to rent equipment to haul trash from the

Landfill. United Rental Company offered the lowest weekly quote to provide one

30-ton dump truck. However, after beginning the work, Public Services realized

that one truck would not be enough to expedite the project. Therefore, quotes

for additional equipment, two dump trucks and one excavator, were requested

from vendors. Volvo Rents was the only vendor that had the additional

equipment available to be used for this purpose.



Funds are available in the FY05 budget; Integrated Waste Management Fund ?

Public Services ? Pine Grove Landfill ? Equipment Rental/Lease;

0207-260-3560-6543.









?ITEM A?



A RESOLUTION



NO. __________



A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) CAB AND CHASSIS FROM BECK

MOTOR COMPANY IN THE AMOUNT OF $448,025.00.



WHEREAS, Refuse bodies will be mounted on the cab and chassis. The refuse

bodies will be purchased at a later date after the award recommendation from

the Fleet Shop is finalized. The refuse trucks are replacements and will be

used by the Solid Waste Collection Division to pick up household garbage

throughout the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager, or his designee, is hereby authorized to purchase five

(5) cab and chassis from Beck Motor Company in the amount of $448,025.00.

Funds are budgeted in FY05 Budget, Integrated Waste Management Fund - Public

Services ? Solid Waste Collection ? Heavy Trucks; 0207-260-3510-GARB -7723.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO. __________



A RESOLUTION AUTHORIZING REIMBURSEMENT TO SOUTHERN LINC IN THE AMOUNT OF

$36,187.70 FOR E-911 RECURRING CHARGES FOR JANUARY THRU SEPTEMBER 2004; AND

AUTHORIZING REIMBURSEMENT TO PUBLIC SERVICE CELLULAR IN THE AMOUNT OF

$80,280.72, FOR E-911 RECURRING CHARGES SINCE 2001; AND APPROVE REIMBURSEMENTS

FOR FUTURE RECURRING CHARGES.



WHEREAS, Southern Linc and Public Service Cellular provide E-911 wireless

services to the City. Although both companies have provided E-911 services for

the past four to five years; the companies did not invoice the City for

reimbursement until this year.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager, or his designee, is hereby authorized to

reimburse Southern Linc in the amount of $36,187.70 for E-911 recurring charges

for January thru September 2004; and reimburse Public Service Cellular in the

amount of $80,280.72, for E-911 recurring charges since 2001; and approve

reimbursements for future recurring charges. Funding will come from the FY05

budget amendment. Funding for reimbursements for future recurring charges will

be budgeted as needed in the appropriate fiscal year.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENTS TO UNITED RENTAL COMPANY (COLUMBUS,

GEORGIA) AND VOLVO RENTS (COLUMBUS, GEORGIA) FOR THE RENTAL OF HEAVY EQUIPMENT

IN AN AMOUNT NOT TO EXCEED $140,000.00. THE EQUIPMENT IS NEEDED TO RESOLVE AN

OVERFILL VIOLATION, ISSUED BY THE GEORGIA DEPARTMENT OF NATURAL RESOURCES, AT

PINE GROVE LANDFILL, WHICH MUST BE RESOLVED BY FEBRUARY 20, 2005.



WHEREAS, The violation resulted from the over-fill of Phase One Cells A

and B, of the landfill, due to delays in the construction of cells C, D, E and

F. The Georgia EPD discovered the overfilled area and entered into a consent

order with the city to correct the violation not later than February 20, 2005;

and,



WHEREAS, To resolve the issue as expediently as possible, the Public

Services Department obtained price quotes from vendors to rent equipment to

haul trash from the Landfill. United Rental Company offered the lowest weekly

quote to provide one 30-ton dump truck. However, after beginning the work,

Public Services realized that one truck would not be enough to expedite the

project. Therefore, quotes for additional equipment, two dump trucks and one

excavator, were requested from vendors. Volvo Rents was the only vendor that

had the additional equipment available to be used for this purpose.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager, or his designee, is hereby authorized to make

payment to United Rental Company (Columbus, Georgia) and Volvo Rents (Columbus,

Georgia) for the rental of heavy equipment in an amount not to exceed

$140,000.00. Funds are available in the FY05 budget; Integrated Waste

Management Fund ? Public Services ? Pine Grove Landfill ? Equipment

Rental/Lease; 0207-260-3560-6543.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: December 21, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids







December 22, 2004

1. Oil & Lubricants (Annual Contract) ? RFB No. 05-0043

Scope of Bid

Provide various types of oil & lubricants on an ?as needed? basis to

the Columbus Consolidated Government (the City) to be utilized by METRA Transit

Department. The initial term of this contract shall be for three years, with

the option to renew for two additional twelve-month periods.



December 29, 2004

1. Silt Removal at Lake Oliver ? RFB No. 05-0009

Scope of Bid

The City wishes to obtain silt removal services for Lake Oliver. The amount of

silt to be removed is approximately 15,000 yards.



2. Paper & Plastic Products (Annual Contract) ? RFB No. 05-0044

Provide paper and plastic products, of various types and quantities, to the

Public Services department on an ?as needed? basis. The contract period will

be for three (3) years with the option to renew for two (2) additional

twelve-month periods.



3. Pick Up Trucks ? RFB No. 05-0040

Scope of Bid

Provide nine (9) mid size extended cab pick-up trucks to be used by the Special

Enforcement Division, Landscape and Forestry Division, Street Repairs and

Maintenance Division, Right-of-Way Maintenance Division, Solid Waste Collection

Division and Recycling Division.



4. Full Size 4x4 Crew Cab Pick Up Truck ? RFB No. 05-0041

Scope of Bid

Provide a full size 4x4 crew cab pickup truck to be used by the Pine Grove

Landfill Division of the Public Services Department.



5. Municipal Street Sweeper

Scope of Bid

Provide one (1) regenerative air municipal street sweeper to be used by the

Street Improvements Division of the Public Services Department.





January 5, 2005

1. Ford Crown Victoria Pursuit Vehicles? RFB No. 05-0039

Scope of Bid

Provide thirty-eight (38) Ford Crown Victoria Police Pursuit Vehicles to be

used by the Police Department, Sheriff Department and Marshal Department. Due

to interior and storage space needs, the City has decided that the Ford Crown

Victoria is the only pursuit car that meets those needs.



January 7, 2005

1. Exclusive Soft Drink Vending Services & Pouring Rights for Edgewood

Park (Annual Contract) ? RFP No. 05-0007

Scope of Bid

Provide the Columbus Consolidated Government (the City) soft drink vending

services & pouring rights for Edgewood Park. The contract term will be for a

period of nineteen (19) months ending July 24, 2006. Provisions for

termination of the contract between the contractor and Columbus Consolidated

Government will be made a part of the final contract.



2. Low Floor Mini-Bus (Annual Contract) ? RFB No. 05-0045

Scope of Bid

The Consolidated Government of Columbus, Georgia (the City) is seeking vendors

to provide Low Floor Mini Buses to METRA on an ?as needed? basis. The City

anticipates purchasing approximately 12 buses over a four (4) year period.



January 14, 2005

1. Bad Check Recovery Services (Annual Contract) ? RFP No. 05-0012

Scope of Bid

The City of Columbus invites qualified firms to submit proposals for

the provision of recovery services related to bad checks on an ?as needed

basis?. The initial term of this contract shall be for one year, with the

option to renew for two additional twelve-month periods. Contract renewal will

be contingent upon the mutual agreement of the City and the Contractor.