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To
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Mayor and Council
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Subject
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Ord. Budget Amendment: Budget Carryovers FY03
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Initiator
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Finance
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Recommendation
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Approve an Ordinance amending the FY04 adopted budget by reappropriating funds \n \n for activities continued from FY03 and adjustments made for other purposes.
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Approval
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Approved
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Background
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The Council has adopted the City?s FY04 Annual Operating Budget and
Nonoperating Budget in separate actions. Both budgets appropriate funding for
planned operations. Pursuant to state and local laws, these budgets are for a
single fiscal year, and unspent appropriations lapse at the end of the fiscal
year. At the end of each fiscal year, many activities are in process. Orders
for goods and services have been placed, but either the order has not yet been
filled or the vendor has not yet sent an invoice for payment. In such
instances, funding for the payment has been encumbered, but the budget
authority to make the payment terminates at year-end. Additionally, some major
purchases or projects may be in a planning stage at the end of the fiscal year;
these transactions do not represent an outstanding encumbrance at year-end and
funding for them also lapses.
In order to complete this work in process at the end of the fiscal year, the
funding to support it needs to be reappropriated. In order to maintain an
accurate record of authorized spending levels, the carryovers are being
submitted in the form of a budget amendment for Council?s consideration. In the
non-operating budgets, adjustments are made for grant activities, bond
payments and other activities. Also included in this ordinance are monies
received from OSHA for training in the Fire Department.
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Analysis
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The total funding to be reappropriated for operating and non-operating funds is
$34,599,548 consisting of $30,328,450, of outstanding encumbrances as of June
30, 2003, $4,271,098 of funding for unencumbered purchases, grants and
on-going projects. The funding source for these appropriations is fund balance
and various other revenue sources. The attached tables identify the amounts to
be reappropriated in each accounting fund by department and according to the
cause (that is, outstanding encumbrance, or work in process).
Some of the purchases addressed in this action have been presented to and
approved by Council on weekly purchasing agendas since July 1. In such
instances, the funding source has been identified as funds to be carried over
from FY03. This Ordinance will provide that funding.
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Financial Considerations
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This action will increase FY04 authorized spending levels by reappropriating
funds for certain activities that were originally budgeted but not completed in
FY03. Because the authorized prior year spending did not occur, the FY03
ending fund balance includes funds for activities that were originally budgeted
in FY03, but not completed by year end. Fund balance and other revenue
sources will be used to bridge the difference between revenues and expenditures
in FY04.
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Projected Annual Fiscal Impact Statement
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Legal Considerations
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A budget amendment requires approval of Council.
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Recommendations/ Actions
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Approve the attached Ordinance amending the FY04 adopted budgets by
reappropriating funds for activities continued from FY03 and adjustments made
for other purposes.
AN ORDINANCE
NO. ___________
AN ORDINANCE AMENDING THE BUDGETS FOR THE FISCAL YEAR 2004 BEGINNING JULY 1,
2003 AND ENDING JUNE 30, 2004, FOR CERTAIN FUNDS OF THE CONSOLIDATED GOVERNMENT
OF COLUMBUS, GEORGIA; APPROPRIATING FROM FUND BALANCES AMOUNTS SHOWN IN EACH
FUND FOR PURCHASES AND ACTIVITIES CONTINUED FROM THE 2003 FISCAL YEAR, AND FOR
OTHER PURPOSES.
NOW THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY ORDAINS:
SECTION 1.
1. The General Fund budget in the amount of $117,951,336 for the fiscal year
beginning July 1, 2003 and ending June 30, 2004, is hereby increased $2,539,016
to $120,490,352 for the departments listed on the attached chart.
2. The Sewer Fund budget in the amount of $3,558,248 for the fiscal year
beginning July 1, 2003 and ending June 30, 2004, is hereby increased $44,419 to
$3,602,667 for the departments listed on the attached chart.
3. The Paving Fund budget in the amount of $10,593,158 for the fiscal year
beginning July 1, 2003 and ending June 30, 2004, is hereby increased $424,440
to $11,017,518, for the departments listed on the attached chart.
4. The Integrated Waste Management Fund budget in the amount of $9,340,577 for
the fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $179,193 to $9,519,770 for the departments listed on the attached
chart.
5. The Emergency Telephone Fund budget in the amount of $3,143,446 for the
fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $441,305 to $3,584,751 for the departments listed on the attached
chart.
6. The Community Development Block Grant Fund budget in the amount of
$3,026,000 for the fiscal year beginning July 1, 2003 and ending June 30, 2004,
is hereby increased $2,893,092 to $5,919,092 for the departments listed on the
attached chart.
7. The HOME Program Fund budget in the amount of $1,249,458 for the fiscal
year beginning July 1, 2003 and ending June 30, 2004, is hereby increased by
$1,519,850 to $2,769,308 for the departments listed on the attached chart.
8. The Multigovernmental Project Fund budget in the amount of $2,773,991 for
the fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
decreased $541,763 to $2,334569 for the departments listed on the attached
chart.
9. The Green Space Fund budget in the amount of $100,000 for the fiscal year
beginning July 1, 2003 and ending June 30, 2004, is hereby increased $737,157
to $837,157 for the departments listed on the attached chart.
10. The Workforce Investment Act (WIA) Fund budget in the amount of $3,598,129
for the fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
decreased $791,129 to $2,807,000, for the departments listed on the attached
chart.
11. The County Drug Abuse Treatment Fund budget in the amount of $252,761 for
the fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $2,035 to $254,796 for the departments listed on the attached chart.
12. The Metro Drug Task Force Fund budget in the amount of $347,902 for the
fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $371 to $348,273 for the departments listed on the attached chart.
13. The Special Project Fund budget in the amount of $4,105,087 for the fiscal
year beginning July 1, 2003 and ending June 30, 2004, is hereby increased
$941,104 to $5,046,191 for the departments listed on the attached chart.
14. The 1999 Sales Tax Proceeds Account Fund budget in the amount of
$19,998,582 for the fiscal year beginning July 1, 2003 and ending June 30,
2004, is hereby increased $4,147,761 to $24,146,343 for the departments
listed on the attached chart.
15. The 1993 Sales Tax Project Fund budget in the amount of $800,000 for the
fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $1,242,911 to $2,042,911 for the departments listed on the attached
chart.
16. The Lease Revenue Bond 1999B budget in the amount of $850,000 for the
fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $797,359 to $1,647,359 for the departments listed on the attached
chart.
17. The Building Authority Bond Series 2001 budget in the amount of $350,000
for the fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $287,396 to $637,396 for the departments listed on the attached
chart.
18. The G. O. Sales Tax Bonds 2003 budget in the amount of $14,000,000 for
the fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $19,349,018 to $33,349,018 for the departments listed on the
attached chart.
19. The Transportation Fund budget in the amount of $4,718,949 for the fiscal
year beginning July 1, 2003 and ending June 30, 2004, is hereby increased
$272,881 to $4,991,730 for the departments listed on the attached chart.
20. The Parking Management Fund budget in the amount of $266,806 for the
fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $58 to $266,864 for the departments listed on the attached chart.
21. The Civic Center Fund in the amount of $4,224,567 for the fiscal year
beginning July 1, 2003 and ending June 30, 2004, is hereby increased $110,575
to $4,335,142 for the departments listed on the attached chart.
22. The Family and Youth Coalition Fund in the amount of $50,000 for the
fiscal year beginning July 1, 2003 and ending June 30, 2004, is hereby
increased $2,500 to $52,500 for the departments listed on the attached chart.
23. Each budget increase provided herein is to be funded with fund balances
and various revenue sources of the accounting fund that is being affected by
stated actions.
24. Within the overall budget limitations, authority is hereby delegated to
the City Manager, or the Finance Director when acting on the authority
delegated by the City Manager, to effect such intra-fund transfers of
appropriation and revenue anticipation as may be deemed necessary to the
effective performance and delivery of services approved herein.
SECTION 2.
All ordinances and parts of ordinances in conflict with this ordinance
are hereby repealed.
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INTRODUCED at a regular meeting of the Council of Columbus, Georgia,
held on the ______ day of ___________________, 2003; introduced a second time
at a regular meeting -held on the ______ day of ___________________, 2003 and
adopted at said meeting by the affirmative vote of __________ members of said
Council.
Councilor Allen voting _____________________
Councilor Anthony voting
Councilor Davis voting _____________________
Councilor Henderson voting
Councilor Hunter voting
Councilor McDaniel voting _____________________
Councilor Pugh voting _____________________
Councilor Rodgers voting _____________________
Councilor Suber voting _____________________
Councilor Woodson voting _____________________
___________________________________ ______________________________
Tiny Washington, Clerk of Council Robert S. Poydasheff , Mayor
No attachments for this document.