To

Mayor and Council

Subject

Budget Adjustment for General, Greenspace and Risk Management

Initiator

Finance/Human Resources

Recommendation

Approve an ordinance amending the FY03 budget for the General, Greenspace and \n \n Risk Management Funds.

Approval

Approved

Background

During the course of the year, adjustments become necessary to increase funding

based on actions of Council and changes in departmental activities. Staff is

requesting a budget amendment to appropriate monies for needed operational

activities. As provided in the charter and state law, only Council has the

authority to change spending levels. Adjustments are included in this

Ordinance reflecting Council actions taken after the adoption of the budget and

changes needed to complete organizational objectives. These adjustments are

necessary to modify budgets and set up appropriations for expenditures since

the financial system will only allow expenditures to be made if budgets are

available.



In the General Fund, an amount of $50,000 is requested from General Fund

contingency for Muscogee County Prison (MCP) for expenses related to food

purchases. With the increase in the number of prisoners at the facility,

equipment failure that resulted in product loss and additional meals needed for

inmates providing night custodial services, additional monies are needed to

insure the provision of meals until the end of the fiscal year. This

amendment will increase MCP?s budget from $5,612,441 to $5,662,441.



In the Greenspace Fund, staff is requesting that the spending authority be

increased for the Greenspace Fund to purchase property for the greenspace

program. Staff is requesting that this fund be increased by $326,633. We

have received revenues from the Department of Natural Resources which exceed

the current available budget. With this proposed amendment, all monies

available for green space activities will be appropriated. This amendment will

increase the budget from $833,347 to $1,159,980.



In the Risk Management Fund, staff is requesting $500,000 to cover the costs of

escalating worker's compensation claims. When the CCG contracted with the

Association County Commissioners of Georgia (ACCG) for claims administration

services, we were required to make an advance payment of $414,453.00

representing our annual claim services, loss control services, excess insurance

for catastrophic losses, State Subsequent Injury Trust Fund Assessments and

Workers' Compensation Board Assessments. This charge was payable at the

beginning of calendar year 2003 and was in addition to the payment of claims

and charges incurred prior to the inception of the ACCG contract. Accordingly

this doubling up has depleted the previously budgeted funds for Workers'

Compensation. In future years we anticipate a leveling and then a decrease in

our total workers' compensation expenditures.

Analysis

The proposed budget amendments will increase the spending authority in the

General Fund, Greenspace Fund and Risk Management Fund for activities

consistent with the goals of the department.

Financial Considerations

Funds will be appropriated to MCP from General Fund Contingency in the amount

of $50,000; increasing the budget for MCP from $5,612,441 to

$5,662,441. Funds will be appropriated in the Greenspace Fund

to Community Development from the grant funded by the Department of Natural

Resources in the amount of $326,633; increasing the budget for Community

Development from $833,347 to $1,159,980. Funds will be appropriated to Human

Resources from fund balance in the Risk Management Fund in the amount of

$500,000; increasing the budget for Human Resources from $1,193,357 to $

1,693,357.

Projected Annual Fiscal Impact Statement

Legal Considerations

The budget adjustment requires Council approval.

Recommendations/ Actions

Approve an ordinance amending the FY03 budget for the General, Greenspace and

Risk Management Funds.







AN ORDINANCE



NO.



AN ORDINANCE AMENDING THE GENERAL FUND BUDGET FOR MCP BY $50,0000; AMENDING THE

GREENSPACE FUND?COMMUNITY DEVELOPMENT BUDGET BY 326,633; AMENDING THE RISK

MANAGEMENT FUND FOR HUMAN RESOURCES BY 500,000 FOR FISCAL YEAR 2003 BEGINNING

JULY 1, 2002 AND ENDING JUNE 30, 2003, FOR ACTIVITIES RELATED TO THE GOALS OF

THE DEPARTMENT.



THE COUNCIL OF COLUMBUS, GEORGIA HEREBY ORDAINS:



SECTION 1.



That the Muscogee County Budget in the General Fund in the amount $5,612,441

for the fiscal year beginning July 1, 2002 and ending June 30, 2003, is hereby

amended and increased $50,000 to $5,662,441 for activities related to the

operation of the prison.



That the Community Development Budget in the Greenspace Fund in the amount of

$833,347 for the fiscal year beginning July 1, 2002 and ending June 30, 2003,

is hereby amended and increased $326,633 to $1,159,980 for activities related

to greenspace.



That the Human Resources Budget in the Risk Management Fund in the amount of

$1,193,357 for the fiscal year beginning July 1, 2002 and ending June 30, 2003,

is hereby amended and increased $500,000 to $ 1,693,357 for activities related

to worker?s compensation.



SECTION 2.



All ordinances and parts of ordinances in conflict with this ordinance are

hereby repealed.



---------------



INTRODUCED at a regular meeting of the Council of Columbus, Georgia, held on

the _____Day of _________, 2003; introduced a second time at a regular meeting

held on the _____Day of _________, 2003 and adopted at said meeting by the

affirmative vote of _____ members of said Council.





Councilor Allen voting _______________

Councilor Anthony voting _______________

Councilor Davis voting _______________

Councilor Henderson voting _______________

Councilor Hunter voting _______________

Councilor McDaniel voting _______________

Councilor Rodgers voting _______________

Councilor Suber voting _______________

Councilor Pugh voting _______________

Councilor Woodson voting _______________







__________________________ ___________________________

Tiny Washington Robert Poydasheff

CLERK MAYOR

No attachments for this document.