To

Mayor and Council

Subject

FCC Rebanding agreement with Motorola, Inc.

Initiator

Engineering

Recommendation

Approval is requested to execute a Reconfiguration Proposal agreement with \n \n Motorola, Inc., our 800 Mhz Radio System manufacturer, to implement the FCC \n \n Rebanding order that consist of reconfiguring transmission equipment and \n \n reprogramming the City's radios.

Approval

Approved

Background

The Federal Commissions Commission (FCC) mandated that all radio licensees

(City) in the 800 Megahertz frequency band to comply with the 2004 FCC Order

#04-168 and 04-294 to accommodate frequency rebanding with Sprint Nextel nation

wide. Council has already approved by Resolution #25-07 for the planning phase

of this work. The requested resolution is for the implementation phase for

which Motorola, Inc., will perform the changing/programming of transmission

equipment and reprogramming of all radios on our 800 Mhz Radio System.

Analysis

The City's Frequency Reconfiguration Agreement (FRA) with Sprint Nextel will

include the work performed by Motorola, Inc., for which Sprint Nextel, not the

City, will be responsible for paying Motorola, Inc. The City will be

responsible for verifying to the FCC the work performed by Motorola, Inc., we

will then authorize Sprint Nextel to make payments. Motorola's proposal is for

$1,339,922 for performing all of their work for the City. Since this is an

estimated cost, it is our recommendation that we include a 10% contingency.

Any cost over the proposed amount will have to be approved by the FCC's

Transition Administrator before any other Sprint Nextel funds are expended.

Financial Considerations

All costs incurred by the FCC rebanding and reprogramming are the

responsibility of Sprint Nextel and not the City. Sprint Nextel has to insure

that the City has the same radio and radio system communications as it had

before the frequency swapping occurs.

Projected Annual Fiscal Impact Statement

Legal Considerations

All agreements have to be authorized by City Council.

Recommendations/ Actions

Approve the attached Resolution authorizing the City Manager to execute a

Reconfiguration Proposal agreement with Motorola, Inc., our 800 Mhz Radio

System manufacturer, to implement the FCC Rebanding order that consist of

reconfiguring transmission equipment and reprogramming the City's radios with a

10% contingency.













A RESOLUTION



NO. _____

A RESOLUTION AUTHORIZING TO EXECUTE A FREQUENCY RECONFIGURATION IMPLEMENTATION

AGREEMENT WITH MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC., TO IMPLEMENT ALL

CHANGES AND REPROGRAMMING OF THE CITY'S 800 MHZ TRANSMISSION SYSTEM; REPLACE

AND/OR REPROGRAM ALL RADIOS WITH ALL COSTS TO ACCOMPLISH SAID WORK TO BE PAID

BY SPRINT NEXTEL, INC., AS REQUIRED BY THE FEDERAL COMMUNICATIONS COMMISSION.

WHEREAS, Motorola Communications and Electronics, Inc., is the manufacturer of

the City's 800 Mhz Radio Communication System and provides highly technical

maintenance and repair of the transmission system through annual contracts with

proposed work not being part of said contract; and,

WHEREAS, the Federal Communications Commission mandated through Orders #04-168

and #04-294 that Sprint Nextel exchange radio frequencies with public safety

radio systems nationally to eliminate radio signal interference; and,

WHEREAS, the City is required to enter into a Frequency Reconfiguration

Agreement with Sprint Nextel in which Motorola Communications and Electronics,

Inc., will perform certain implementation services for the City and be paid by

Sprint Nextel directly to Motorola Communications and Electronics, Inc., in an

amount estimated to be $1,339,922 and,

WHEREAS, the Engineering Department who manages the 800 Mhz Radio System

recommends approval of said agreement with a provision for a 10% contingency.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY

RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a Frequency

Reconfiguration Implementation Agreement with Motorola Communications and

Electronics, Inc., for implementing all changes and reprogramming of the City's

800 Mhz transmission System, replace and/or reprogram all radios with all costs

to accomplish said work to be paid by Sprint Nextel, Inc., as required by the

Federal Communications Commission.

___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held

the

_________day of _____________, and adopted at said meeting by the affirmative

vote of

_____________members of said Council.

Councilor Allen voting __________.









Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council , Mayor

No attachments for this document.