To

Mayor and Council

Subject

Georgia County Internship Program Grant Agreement

Initiator

Human Resources Department

Recommendation

Accept Grant Award

Approval

Pending

Background

The Columbus Consolidated Government (CCG) employs approximately 3,000 people

who work in various locations around the city. The CCG uses the following

methods of communicating with employees:

"All User" emails

Limited space (66 characters on pay advices) messages

Flyers

Posters

Word of Mouth by supervisors and department directors.



While these methods of communications help to inform employees, none of them is

effective at transmitting information (on a timely basis) to employees who are

in the field without access to bulletin boards and computers. "All User"

emails are the easiest to send but many of the employees in the Police,

Fire/EMS, Sheriff, Marshal, Muscogee County Prison, Public Works, Parks and

Forestry and Metra departments don't have email addresses.

Analysis

The CCG will benefit greatly from a communication medium that allows all

employees to receive information regardless of their worksite. Most employees

have mobile phones that they carry with them (some departments prohibit

employees from having their phones on them while performing their job duties)

and CCG information may be transmitted to these devices for immediate

accessibility. Employees who are not permitted to use their phones during the

workday will be able to access information after their workday ends.

Financial Considerations

No matching funds are required for this grant.

Projected Annual Fiscal Impact Statement

None

Legal Considerations

None

Recommendations/ Actions

Accept Georgia County Internship Program Grant Agreement.

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